Do You Have Ruled-Based Printing?

Do You Have Ruled-Based Printing

Save your pennies and the pounds will take care of themselves, goes the old cliché. And the fact rings very true in the modern business world as well.

Not just rookies, even seasoned business owners take printing expenses with a pinch a salt. The result? Huge overhead expenses that taking a toll on their financial health.

Having said this, there are good number of businesses that keep a hawk eye on the printing expenses, let alone the overhead expenses. It includes company’s cell phone usage and long distance calls, to mail/freight/shipping charges and company expenses. All of these are continuously supervised and optimized for efficiency – nothing is left to chance.

So, if you aren’t tracking your office printing expenses, get going.  Following are some of the reasons why your printing expenses are going out of control.

Many Businesses Don’t Know Their Vendors – and it’s costing them

According to a study, most of the businesses are not even aware of the number of printers they own. Plus, what makes the situation even worse is that they do not even know the vendors from whom they have purchased these printers. The result? They fail to makes the most of the bulk discounts the vendors offer. And if you have different vendors, you are just adding to your woes. For different vendors means different contacts for servicing, shipping and invoicing. So you can imagine the expenses?
Printing Costs Ignored by Most Companies

If you are unaware of the printing expenses, how can you optimize its use? In fact, several businesses didn’t even know about the type or brand of the printer they were using. So you can easily guess that these business won’t be aware of the printers that offer maximum efficiency.
No Office Printing Rules

Businesses often fail to track printing costs on a weekly or monthly basis from department individuals. This can lead to expenses going over the roof – especially of color printing expenses. A single color print costs somewhere around $.07 to $.50 or even higher in the case of inkjets. Yet people give a darn to printing expenses.

If there are office printing rules, it allows you to have a handle over who is printing what, and how often.

So only by enforcing printing rules, you can make your company more efficient. For example, if there are large printing jobs you can easily route them to the most affordable print device, choose colors only for specific departments or employees, or even set money-saving defaults like automatic 2-sided Black & White printing of emails. In other words, rules-based printing is the best way to work smarter and more efficiently.

Acedepot offers quality premium from well-known brands such as Lexmark, HP, Okidata, Canon, Samsung, Ricoh, Brother USA, Canon, Avery, Panasonic, Xerox, Sharp, Adler Royal, IBM and many others.

Do you think your office could benefit from creating a rule-based printing environment? Let us known your views in the comment box.

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Importance Of Stapler At Work

Talks about office supplies usually center around pen, printing papers, marker, glue and post-its. Staplers are usually the last thing on everybody’s mind, and most of the times, they are bought only when some documents need to be joined together.

In layman terms, a stapler is a mechanical device that joins sheets of paper or similar material by driving a thin metal staple through the sheets and folding the ends. Whether it’s a government office, an eatery, a business office or a home, staplers are always a necessity.

Blog-10-May-2014

Staplers, invented in the 18th century in France for King Louis XV, are a third-class lever. They are manufactured from metal as well as plastic.

Methods

There are five methods of stapling. Let’s have a look into them.

  • Permanent fastening: Under this method, items are bound together by driving the staple through the material and into an anvil – a small metal plate that bends the ends – usually inward. Most of the today’s staplers have a rotating or a sliding anvil to change between bending the staple ends inward for permanent stapling or outward for pinning.
  • Pinning: This method binds documents and other items temporarily. To pin the items, the anvil will slide or rotate so that the staple bends outwards instead of inwards. Some of the staplers pin materials together by bending one leg of the staple inwards and the other outwards. This kind of pining can be easily removed.
  • Tacking: This method attaches objects such as bulletin boards to surfaces. A tacking stapler will have a base that folds back out of the way so that the staples can be directly put into an object rather than fold against the anvil. A tacking device without base or anvil is called a staple gun.
  • Saddle staplers: These staplers are generally used for making booklets as they have an inverted “V”-shaped saddle for stapling pre-fold sheets.
  • Stapleless staplers: Invented in 1910, these staplers staple documents by punching out a small flap of paper and weaving it through a notch.

Types of staplers

There are basically two types of staplers: manual and electric. Most of the manual staplers are hand-held but models that are used while set on a desk or other surface are also available in the market. For electric ones, several types of designs and models are available. They are primarily designed to join large numbers of paper sheets together quickly and smoothly. Generally used for industrial purpose, some of the electric staplers can join up to 20 sheets at a time.

For a normal stapling job, a desktop version – manual or electrical – is a good option. These staplers will fasten from two to 15 pages without any problem. Apart from being inexpensive, refilling them is easy.

For office purpose, a plier stapler is a good option as it can be used with one hand, and can staple up to 50 sheets at a time. These staplers can staple heavy envelopes without any problem.

For stapling books, programs and menus, go for long arm staplers. Their extended arm can span the length of the pages up to twelve inches, and can staple as many as twenty-five sheets of paper at a time. They are good for projects that require center stapling.

But for heavier jobs, opting for industrial type staplers – manual or electrical – is better as they can staple as many as 50 to 100 sheets at once. When the stapling task is large and time consuming, electric industrial type staplers are ideal.

If you are thinking to buy staplers, visit Acedepot.com. There you will find brands such as Swingline, Carl, GBC, Martin Yale, Master and Stanley Bostitch that offer optimum performance.

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