Save your pennies and the pounds will take care of themselves, goes the old cliché. And the fact rings very true in the modern business world as well.
Not just rookies, even seasoned business owners take printing expenses with a pinch a salt. The result? Huge overhead expenses that taking a toll on their financial health.
Having said this, there are good number of businesses that keep a hawk eye on the printing expenses, let alone the overhead expenses. It includes company’s cell phone usage and long distance calls, to mail/freight/shipping charges and company expenses. All of these are continuously supervised and optimized for efficiency – nothing is left to chance.
So, if you aren’t tracking your office printing expenses, get going. Following are some of the reasons why your printing expenses are going out of control.
Many Businesses Don’t Know Their Vendors – and it’s costing them
According to a study, most of the businesses are not even aware of the number of printers they own. Plus, what makes the situation even worse is that they do not even know the vendors from whom they have purchased these printers. The result? They fail to makes the most of the bulk discounts the vendors offer. And if you have different vendors, you are just adding to your woes. For different vendors means different contacts for servicing, shipping and invoicing. So you can imagine the expenses?
Printing Costs Ignored by Most Companies
If you are unaware of the printing expenses, how can you optimize its use? In fact, several businesses didn’t even know about the type or brand of the printer they were using. So you can easily guess that these business won’t be aware of the printers that offer maximum efficiency.
No Office Printing Rules
Businesses often fail to track printing costs on a weekly or monthly basis from department individuals. This can lead to expenses going over the roof – especially of color printing expenses. A single color print costs somewhere around $.07 to $.50 or even higher in the case of inkjets. Yet people give a darn to printing expenses.
If there are office printing rules, it allows you to have a handle over who is printing what, and how often.
So only by enforcing printing rules, you can make your company more efficient. For example, if there are large printing jobs you can easily route them to the most affordable print device, choose colors only for specific departments or employees, or even set money-saving defaults like automatic 2-sided Black & White printing of emails. In other words, rules-based printing is the best way to work smarter and more efficiently.
Do you think your office could benefit from creating a rule-based printing environment? Let us known your views in the comment box.