Do You Have Ruled-Based Printing

Save your pennies and the pounds will take care of themselves, goes the old cliché. And the fact rings very true in the modern business world as well.

Not just rookies, even seasoned business owners take printing expenses with a pinch a salt. The result? Huge overhead expenses that taking a toll on their financial health.

Having said this, there are good number of businesses that keep a hawk eye on the printing expenses, let alone the overhead expenses. It includes company’s cell phone usage and long distance calls, to mail/freight/shipping charges and company expenses. All of these are continuously supervised and optimized for efficiency – nothing is left to chance.

So, if you aren’t tracking your office printing expenses, get going.  Following are some of the reasons why your printing expenses are going out of control.

Many Businesses Don’t Know Their Vendors – and it’s costing them

According to a study, most of the businesses are not even aware of the number of printers they own. Plus, what makes the situation even worse is that they do not even know the vendors from whom they have purchased these printers. The result? They fail to makes the most of the bulk discounts the vendors offer. And if you have different vendors, you are just adding to your woes. For different vendors means different contacts for servicing, shipping and invoicing. So you can imagine the expenses?
Printing Costs Ignored by Most Companies

If you are unaware of the printing expenses, how can you optimize its use? In fact, several businesses didn’t even know about the type or brand of the printer they were using. So you can easily guess that these business won’t be aware of the printers that offer maximum efficiency.
No Office Printing Rules

Businesses often fail to track printing costs on a weekly or monthly basis from department individuals. This can lead to expenses going over the roof – especially of color printing expenses. A single color print costs somewhere around $.07 to $.50 or even higher in the case of inkjets. Yet people give a darn to printing expenses.

If there are office printing rules, it allows you to have a handle over who is printing what, and how often.

So only by enforcing printing rules, you can make your company more efficient. For example, if there are large printing jobs you can easily route them to the most affordable print device, choose colors only for specific departments or employees, or even set money-saving defaults like automatic 2-sided Black & White printing of emails. In other words, rules-based printing is the best way to work smarter and more efficiently.

Acedepot offers quality premium from well-known brands such as Lexmark, HP, Okidata, Canon, Samsung, Ricoh, Brother USA, Canon, Avery, Panasonic, Xerox, Sharp, Adler Royal, IBM and many others.

Do you think your office could benefit from creating a rule-based printing environment? Let us known your views in the comment box.

Right from printing documents to photographs to presentation materials to brochures, every business needs a printer. But exactly what kind of printer the business needs depends on the company’s needs and requirements. So let’s study the types of printers out there in the market to make better informed decisions.

There are basically two types of printers: inkjet printer and laser printer.Printers

Inkjet printer

Inkjet printers usually come with one cartridge that holds black ink as well as cyan, magenta and yellow ink for color printing. These printers, which work by spraying ionized ink onto a sheet of paper, have magnetized plates to direct the ink onto the paper in the desired shapes.

There are various types of inkjet printers available in the market. Some of them are mentioned below:

Continuous Inkjet: The oldest type of inkjet printer is continuous inkjet printer. This printer can print at a very high speed, making it suitable for any large-scale printing business.
Thermal Inkjet: Most of the Canon and Hewlett-Packard inkjet printers use this technology. The thermal inkjet technology involves running an electrical current through a series of small resistors to produce heat, which will vaporize a small amount of ink to make a bubble. When the bubble pops, the ink will be sucked ink from the cartridge and onto the paper.  Please note that inkjets can produce between 300 and 600 bubbles at a time.
Piezoelectric Printers: Piezoelectric technology uses a series of extremely tiny ink nozzles and each of these nozzles contain a special piezoelectric crystal. Without going into details, let’s just say that this technology is mostly used in higher-end Epson printers.

Benefits of inkjet printer:

  • Works great for photos as they beautifully blend colors
  • They are quite cheap compared to other printers
  • It can work on variety of papers, including glossy photo paper, textured stationary and fabrics
  • Easy to operate and maintain
  • Light in weight and easy in portability

Flip side of inkjet printer:

  • As inkjet is water-based, the prints are susceptible to water damage and fading
  • Compared to other printers, inkjet printers waste lot of ink
  • Inkjet printers are slow compared to other printers
  • Although inkjet printers are easy to maintain, they need request maintenance
  • Compared to other printers, inkjet printer are quite slow in printing
  • They come with low-capacity tray for holding printing papers

Laser printer

Laser printers are more popular than inkjet papers due to its speed and clean printing. This printer, based on a non-impact photocopier technology, uses a laser beam for clean printing. The color laser printers use colored toner, typically cyan, magenta, yellow, and black.

The standard resolution for the most of the laser printers is 600 dots-per-inch ( dpi ), which is sufficient for normal everyday printing, including small desktop publishing jobs. If you are looking for a high-end production printer, you will need to look for a printer with a resolution of 2400 dpi.

Benefits of laser printer:

  • Laser printers print at a faster rate compared to other printers
  • They are more cost efficient for printing documents that doesn’t require much of graphics
  • Laser printers offer clean text printing
  • These printers are more suitable for high-volume printing jobs

Flip side of laser printer:

  • Laser printers take time to warm-up
  • Laser printers need more of initial investment
  • They are difficult to maintain, specifically toner leaks are quite bad
  • These printers can’t use heat-sensitive papers
  • Laser printers are bigger and heavier than inkjet printers

Whether you should opt for laser printer or inkjet printer totally depends on the type of business you have. If you require too much of graphical printing and less of text printing, inkjet printer is the printer for your business. Same way, if you are into printing text documents more, it makes sense to opt for laser printers.