How To Choose The Best Office Furniture

How To Choose The Best Office Furniture

Having the right office furniture is very important, given the long hours we spend working in the office. If the furniture is not ergonomically designed, employees will not only start suffering health problem but the productivity will go down as well. So to make sure that you are purchasing the right office furniture, you have to consider following factors:

  • Requirements: The first step toward buying the perfect office furniture is to make a detailed list of your basic requirements. The list generally includes furniture to place computer, fax, printer, telephone, file storage and more. Additionally, when you are estimating your requirements, do consider the amount of space you will need for your devices. For example, if you are a graphic artist, it’s quite possible that you may require a large desk to house the computer as well as supplies for your artwork.
  • Location: While choosing the furniture, you will need to consider the location of windows, the entrance and the placement of wall outlets. Generally, the desk in the corporate office needs to be positioned with a view of the office entrance and for the best natural lighting. For home office, the location of the desk is quite flexible. Many turn family room into a home office or a spare bedroom into the one. Whichever location you choose for your home office, just make sure that it’s removed from potential distractions such as kitchen, family traffic and noise.
  • Your style: You need to be comfortable with your furniture, especially office chairs. So better choose the pieces that reflect your style. If you like traditional designs, go for wooden furniture; but if you are fan of modern art, steel and glass furniture will charm you to no end. If you don’t have any particular style, better go for the combination that gives aesthetic looks, storage cabinets, comfortable chairs and convenience.
  • Your comfort: When it comes to desk, nobody knows what level of comfort you are looking for better than you. Because desk is more than a piece of wood that will give you support to write. It will house your computer, printer and all other gadgets that help you complete your work. So look for a desk that helps you keep all your devices and supplies organized. A good desk will also include wire management to help you conceal cords of various gadgets.
  • Files and supplies: Apart from a great desk, you need to store paperwork and supplies in an organized manner. So look for cabinets and drawers that help you control mess. If you have less of space, go for mobile file cabinets as they are quite flexible. You should also consider adding shelves to your office to utilize vertical space. If you need to keep your safe and secure, look for locking file cabinets.

For the most efficient and aesthetic look of your office space, you need to maintain balance between work surfaces, file storage, supply cabinets and sitting area. Visit AceDepot.com to create the space that actually works for you.

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How Unorganized Office Spaces Turn off Clients ?

1 How Unorganized Office Spaces Turn off Clients

Love it or hate it, but the fact is that clients dislike disorganized offices. In other words, out of whack offices with little or no filing system in place turn off clients. It simply says: You work in a clumsy environ and your attitude toward work may be equally or a lot clumsier.

So if you want impress your clients in the first instance itself, then besides the office décor and furniture, you need to invest a fair amount of money in spacious files and file cabinets as well. Systematic filing will not only help you and your employee’s access all the files quickly and timely, it also expedites work processes and in turn your delivery time as well.

The other important aspect to consider while maintaining files is the relevancy factor. It’s said that 75% of the papers filed never get referenced back again. So think about it? You can easily dumb all that irrelevant stuff, rather than stock them up in stacks and occupy unnecessary space in the file cabinets, and in all possibility, your mind space as well.

Also, a well planned filing system ensures that you store your documents category-wise. So as and when you need them, you just need to go category-wise to locate the required doc rather than going through all the files. This saves times, which can be better used for other crucial purposes.

Acedepot.com is a premium online supplier of Office Stationery. For unique and efficient file folders and other office stationery and equipment, take a look at our offerings section. It’s overflowing with the best and the latest office equipment and on top of it we are offering huge discounts on selected products. Visit now.

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A Complete Guide for Buying the Best Office Furniture

Setting up a comfortable workplace is indeed a daunting task for many firms. After all, who wouldn’t want a relaxed office space where one could remain stress free and work with effortless ease? To have a comfy work space, it is crucial for firms to equip their offices with suitable office furniture that takes care of their storage requirements, seating essentials and much more. However, buying them is not easy. Isn’t it? Here are some key factors that a company needs to take into account while buying new office equipment:

A Complete Guide for Buying the Best Office Furniture

1. Chalk out your actual furniture requirements: Things you need to buy

Instead of purchasing anything and everything, make a thorough list of the office furniture that you might actually need to revamp your office. Below is a list of some of the furniture that might be helpful in setting up a comfortable workspace.

  • Appropriate workstations, desks of suitable size to work with ease
  • Suitable office chairs for seating comfort
  • Spacious cabinets that helps in organizing your files
  • Office furniture copy holders to hold both portrait and landscape-oriented documents
  • Multipurpose tables with ample space to hold any object
  • Storage areas like display cases and moving boxes with retractable features that saves space

2. Go through the best competitor websites for the best deals in stylish furniture 

When buying your office furniture online make sure you refer at least 10 websites to know the best and the most exciting offers. Every website has something different to offer and browsing through each site for your desired equipment will help in buying the apt furniture at affordable rates to give the perfect makeover to your office space.

3. Get a free quote to finalize the final bargain 

Don’t hesitate to request a quote if you are buying things online. It is normal today to bargain on selling prices of products sold online. All you need to do is to fill up a request form and negotiate fair deals for products to the vendor. 

So are you planning to buy office supplies that will bring a charm to your office space? Discover the latest and durable office equipment at Acedepot. We have the largest collection of trendy equipment made from quality materials that stay for a longer period of time.

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Must-Have Office Supplies For Small Businesses

Even if your scale of operation is small, you need to have basic office supplies to run your business smoothly. Are you clueless about what you need and plan to learn along the way? If so, that’s a bad idea. A real bad one. Before you mess up your office, make a list of supplies that you could possible need. Go through the following items; you will probably need them.

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Furniture

Desk and chair is the first and foremost furniture you need. What kind of desk you need will depend on the type of work you do and how much time you spend doing it. If you are using a desktop computer or laptop, you need to consider that while choosing the style of the desk. Make sure that the chairs are ergonomically designed to offer comfort.

Next thing to consider is file cabinets and storage space. How many files would you have to store? Do you expect to have lot many physical documents? How sensitive those files and documents are? Keeping these aspects in focus, you will need to select the appropriate cabinet and safe/vaults.

Equipments

Yes, you can do most of your work from your smart phone. However, when you have to spend long hours doing that, it’s better to have a laptop or a desktop computer for that. Select the laptop/computer according to your business requirements. If you are into designing and graphics, you will need high end system. For simpler office processes, a regular one do nicely.

Generally, every business needs at least one printer. A smart decision here would be to buy a printer that comes with additional features to copy, scan and fax information. If you are dealing with sensitive information, consider a shredder.

Depending on the nature of your business, you may also need label makers, laminators, calculators and cash registers.

Apps and software

You can simplify your business operations through the use of various apps and software available free of cost in the market. Through these apps, you can track customer payments, client invoices, maintain a blog/website and much more.

Organization supplies

It’s always necessary to be organized to bolster performance and productivity. Keep staplers, binder clips and folders handy to file and organize important documents.

Having calender and planners can also help you manage your time efficiently. Sticky notes are always handy to keep track of your to-do tasks.

Desk supplies

Supplies such as pens, pencils, highlighters, paper clips, scissors and tape are basics. Without these things, smooth day-to-day office activities are next to impossible.

Paper

How can we talk about supplies without talking about papers? Be it  printouts or notepads, you will need paper. Estimate the number of printouts you need weekly and stock up accordingly. You also need to consider your employees requirement while taking an estimate.

Hanging supplies

Having a comfortable office environment is always good for productivity. You can make your office space more interesting by hanging signage, art and brainstorming notes on the wall. So stock pushpins and thumbtacks.

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How To Choose Best Office Chair

When employees are working long hours at office, the importance of office chairs can’t be undermined. If the chairs aren’t comfortable, it can lead to several problems such as back pain, shoulder and elbow pains, and other body posture problems. For better productivity and healthy working environment, employers need to select chairs that are ergonomically designed as their curved designs offer strong lumbar support for the lower back.

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There are several types of ergonomically-designed chairs available in the market. To make the best choice, consider the following factors:

Swivel

Many times users prefer to stretch or stain in awkward position to reach another point in their cubicle instead of getting up from the chair, leading to muscle pulls and sprains. This can be avoided through the swivel feature, which will help the users reach various points around their desk or cubicle without the need to stretch or strain excessively.

Recline or tilt

The theory that one particular posture is good for every individual doesn’t hold true. Hence, the employees should be able to recline and tilt the chair according to their needs and requirements. When the chair is reclined to the proper angle, most of the body’s weight can be focused on the back of the chair, leading to healthy body posture.

Seat

Hard seats are nightmare. Apart from spoiling the body posture, they make employees uncomfortable enough to reduce their productivity. So the chairs should have good quality padding that isn’t too soft or too hard. Employers can consider chairs that come with recline option as they are quite relaxing and comfortable.

Also, the fabric of the seat should be breathable. Leather or vinyl seat covers are available but generally they have a higher price tag. Seats with breathable cotton fabrics are good and affordable.

Armrests

Armrests are quite critical for healthy body posture. With right design of armrests, problems such as repetitive strain injury can be avoided. Generally armrests should be adjustable to set them at a level that helps users to keep their shoulders relaxed while having elbows bent at 90-degree angle. Also, to avoid conditions such as carpal tunnel syndrome, users shouldn’t rest their forearms on the armrests while typing.

Height

Not every individual has the same height, and so the height of the chair needs to be adjustable. Ideally, the users should be able to adjust the height of the chairs from 16 to 21 inches from the ground, allowing them to keep their feet planted flat on the floor, thighs horizontal, and arms leveled with the surface of the desk.

Size of the seat

 Width and depth of the chair’s seat are also important. Usually, the chairs are 17 to 20 inches wide, and deep enough to allow the users to have their backs against the backrest with comfortable inches of space from the back of their knees to the seat of the chair.

Width of the backrest

The backrest of the chair should be between 12 and 19 inches in width. If you are purchasing it separately from the seat, look for the adjustable one in terms of height and angle.

At Acedepot, you can find all types of ergonomically-designed office chairs that are comfortable yet economical. The store offers brands such as Ace Series, Apollo, Aviator, Cruze, Ergohuman, Fuzion, Aire, Fabrx, Nefil and Bodyflex.

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