How To Fix Paper Jam In A Shredder?

 Shredders are important office tools. And they tend to get struck often. It may be because you may be shredding too many papers at one time or trying to shred a newspaper. Come to think of it, clearing a paper jam is not much of a headache if you do it sensibly. Just follow the given steps to clear a paper jam.

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  • First off, unplug the shredder and turn it toward the wall. This will ensure that you don’t poke round in those sharp blades that might switch it on accidentally.

  • Remove the shredder top and place it on a big piece of newspaper. This will help you easily sweep up mess.

  • Use a pair of tweezers and take pieces of paper out from the end of shredding blades. This will loosen the rest of the jammed paper.

  • Keep tugging the strips of paper out. This will get the whole strip out.

  • In case some pieces are curled round and you can’t get them, cut them with the knife and then remove them.

  • Once the paper is removed, put the top back and switch the shredder on. Ensure to put in a reverse mode so as to get the last bits out.

  • Once it’s clear, continue shredding!

Acedepot offers top quality shredders from international brands like Fellowes, Royal, GBC, HSM, Intimus, Formax, Martin Yale, MBM Destroyit, Boxis, Royal Sovereign and many more. To know more about shredders and their uses log onto acedepot.com right away.

Though it may look trivial and microscopic, hole punchers form an essential part of office equipment. So, offices that underestimate its use, is sure to look messy and disorganized with important and random documents lying and flying all over the place. So, when you actually need these documents, you have no alternative left, but to blindly look for them here and there, with little or no consequence.

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So owning a hole punch or perforator is the best way out from this freaking situation. And with different options available, it becomes easier to manage office mess. Opt for a 4 hole punch, in case you have to compile larger pieces of paper in large binders, or you can even choose a smaller version with 3 holes, if you have to file only few documents in the binder, now and then.

Importance of 3 hole puncher

The 3 hole punch is ideal for organizing random documents in files and folders. Oftentimes, during meeting and presentation, you may be in the habit of scribbling random notes here and there. So, if you put together all these loose documents in a binder, with the help of three hole puncher, it will act as a saving grace going forward, as it could be helpful for future references; and in return, it would make your professional life much easier.

The 3 hole puncher is available in different brands, makes and colors. So pick and choose the one that goes with your office interiors.

Importance of 4 hole puncher

For text-based presentations 4 hole punchers are ideal. The device ensures that the presentation looks orderly and easy to look through. A presentation comprising loosely-scattered pages, no way helps build your company reputation, but a well-bound presentation is sure to win you client’s approval and applause.

As far as personalized punchers go, they don’t really exist, unless you make changes in the pre-existing ones.

So, suffice to say, that it’s important to have punchers handy, be it with 3 or 4 holes. Store it in your drawer or on our desk, so whenever you find time to organize or re-organize your files, you can do it right away. Acedepot offers top-of-the-line hole punchers from brands like Swingline, Carl, Martin Yale, Master, Bostitch and ACCO.

Paper Cutters have become an indispensable tool for home and office use today. Why? Because it helps in quick paper cutting. Now you may say when scissors can be useful, why use a paper cutter? The answer is simple. Scissors at the most will help you cut a couple of papers. A paper cutter, on the other hand, has the capacity to cut 700 and more papers in one go. And, more importantly, it ensures that your paper gets straight, clean edges, which is nearly unattainable with manual scissors. Plus, it helps crop photo as well.

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However, having a paper cutter is not enough.  For optimum performance, they need to be kept in good condition because the blades become dull very easily. The five early warning signs of a dull knife include:

  • Rough or chipped cutting edge
  • Banging sound while cutting
  • Sticking together of cut materials
  • Cut edge ridged or turned down
  • Overcuts and undercuts

So, it’s recommended to change the blades every 40 hours of cutting, or after every 4,000 cuts.  It’s also beneficial to change the blade in advance, i.e. before it gets dull, so that it does not damage the materials or machine.

Other safety measures to keep your blade from becoming dull include:

Basic Lubrication: Keep changing oil on regular basis. This will keep the viscosity of the blade intact along with avoiding break downs.

Basic Cleanliness: Whatever the age of your machine be, may be 5 years or ten years old, ensure that you install it in a clean place. If there’s oil on the floor it may lead to operator injuries as well.  Also ensure that your machine is dirt-free.   

Basic Operator training: In the earlier times, operators considered machines as their babies. So, whenever things went wrong, they could correct it on immediate basis.  However, in modern times, operators are not that well-trained and they keep jumping from one machine to other. Consequently, they can hardly handle maintenance. So for proper maintenance, the operators need to undergo proper training to understand the nuances of the machines they are working on. 

Basic Cutting Techniques: The operators should use proper cutting techniques, depending on the paper size. In other words, if the paper is soft, more clamp pressure needs to be applied; if the paper is hard, less clamp pressure is required.

To cut the long story short, companies should focus on regular maintenance and devote more time toward operator training. Plus, they need to chart out plans to change blades regularly, depending on its usage.   Ace Depot sells premium paper cutters by companies such as MBM, Martin, Yale, GBC, HSM, Docugem, Fellowes, Swingline, and Dahle. The cutter comes with machine maintenance manual as well. So, do browse through it thoroughly to tackle breakdowns with effortless ease.

Talks about office supplies usually center around pen, printing papers, marker, glue and post-its. Staplers are usually the last thing on everybody’s mind, and most of the times, they are bought only when some documents need to be joined together.

In layman terms, a stapler is a mechanical device that joins sheets of paper or similar material by driving a thin metal staple through the sheets and folding the ends. Whether it’s a government office, an eatery, a business office or a home, staplers are always a necessity.

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Staplers, invented in the 18th century in France for King Louis XV, are a third-class lever. They are manufactured from metal as well as plastic.

Methods

There are five methods of stapling. Let’s have a look into them.

  • Permanent fastening: Under this method, items are bound together by driving the staple through the material and into an anvil – a small metal plate that bends the ends – usually inward. Most of the today’s staplers have a rotating or a sliding anvil to change between bending the staple ends inward for permanent stapling or outward for pinning.
  • Pinning: This method binds documents and other items temporarily. To pin the items, the anvil will slide or rotate so that the staple bends outwards instead of inwards. Some of the staplers pin materials together by bending one leg of the staple inwards and the other outwards. This kind of pining can be easily removed.
  • Tacking: This method attaches objects such as bulletin boards to surfaces. A tacking stapler will have a base that folds back out of the way so that the staples can be directly put into an object rather than fold against the anvil. A tacking device without base or anvil is called a staple gun.
  • Saddle staplers: These staplers are generally used for making booklets as they have an inverted “V”-shaped saddle for stapling pre-fold sheets.
  • Stapleless staplers: Invented in 1910, these staplers staple documents by punching out a small flap of paper and weaving it through a notch.

Types of staplers

There are basically two types of staplers: manual and electric. Most of the manual staplers are hand-held but models that are used while set on a desk or other surface are also available in the market. For electric ones, several types of designs and models are available. They are primarily designed to join large numbers of paper sheets together quickly and smoothly. Generally used for industrial purpose, some of the electric staplers can join up to 20 sheets at a time.

For a normal stapling job, a desktop version – manual or electrical – is a good option. These staplers will fasten from two to 15 pages without any problem. Apart from being inexpensive, refilling them is easy.

For office purpose, a plier stapler is a good option as it can be used with one hand, and can staple up to 50 sheets at a time. These staplers can staple heavy envelopes without any problem.

For stapling books, programs and menus, go for long arm staplers. Their extended arm can span the length of the pages up to twelve inches, and can staple as many as twenty-five sheets of paper at a time. They are good for projects that require center stapling.

But for heavier jobs, opting for industrial type staplers – manual or electrical – is better as they can staple as many as 50 to 100 sheets at once. When the stapling task is large and time consuming, electric industrial type staplers are ideal.

If you are thinking to buy staplers, visit Acedepot.com. There you will find brands such as Swingline, Carl, GBC, Martin Yale, Master and Stanley Bostitch that offer optimum performance.

Paper folders are always handy for any enterprise – including schools, print shops, quick-copy centers, banks and mail-houses – as they are great for folding pamphlets, statements, invoices and correspondence. Usually, paper folders can fold anywhere from 4,000 to 115,000 sheets per hour depending on the model of the machine. Different types of folders are available in the market for different types of jobs. While making a buying decision, you need to select the one that suits all your requirements. Although you can find both manual paper folders and automatic paper folders in the low price range, automatic paper folder takes the cake when it comes to the ease of use and maintenance.

 

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Let’s have a look at the benefits offered by automatic paper folder.

Automatic paper folders do not need more than a single employee working on them and so it helps in channelizing the workforce into other required areas efficiently.

  • The speed of folding papers is infinitely more than the manual paper folders or when done by hand.
  • Automatic paper folders help in reducing wide format printer operating costs as well as labor costs associated with storage and retrieval of wide format prints.
  • As automatic paper folders improve the operator’s functionality and efficiency, the productivity goes up along with the profitability.
  • It’s quite easy to integrate automatic paper folders with many wide format copier/printers, leading to seamless workflow integration and better productivity with reduced costs of operations.
  • When the documents are large, automatic paper folders can handle them with minimum number of folds to minimize packet thickness. The reduced folds, in turn, are beneficial in two ways: they allow better readability when the documents are unfolded and they allow more packets to be shipped per box or envelope.
  • Automatic paper folders are highly flexible as they can be adjusted to match any organization’s storage and distribution requirements.
  • Advanced automatic paper folders offer multiple functions such as binding, stapling and filing to allow wide format documents to be combined with other office-sized documents.
  • Although automatic paper folders are bit expensive initially, they continuously offer costs savings throughout their life in the form of reduced manpower required to fold papers and enhanced efficiency in the storage of physical documents.

Many times, a paper cutter is required in offices as well as classrooms to cut a large set of paper at once. Also known as paper trimmer, paper guillotine or a guillotine, the cutter is quite handy for cutting other materials such as foam board, cardboard, thin plastic and textiles. Due to the availability of several types of cutters, it becomes quite difficult to choose the right type.

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Before we embark on the process of choosing the right cutter, let’s understand the basic types of cutters.

  •  Guillotine paper cutter: This cutter features a large blade that can cut several sheets of paper simultaneously. They are also useful for cutting cardboard, textiles, and other materials. Available in different sizes, the guillotine cutter usually comes with a guide, a ruler, and a grid pattern for easy use.
  • Rotary cutter: Rotary paper cutters use a round cutting blade, which slides along a rail. Usually graphic designers or photographers prefer these cutters as they offer clean and accurate cut without any fuss. The rotary trimmers, which work well for paper, photographs, and other materials, feature blades that can cut in either direction. Due to its high popularity, electric rotary trimmers can be easily found in leading stationary or supplies store.

Once you understand the types of cutters you can have, the next question is which one is the best for you. While deciding upon the cutter, you need to consider:

  •  Purpose: Different materials require different types of cutters/trimmers. For foam board, different type of cutter is needed, while for cardboard, a different one. So the first factor to consider is the material for which you need the cutter. Once you know the purpose, you can narrow down on the type of cutter/trimmer.
  •  Frequency: How frequently would you need to use the cutter/trimmer? If the use is infrequent, borrowing or renting out cutters might be a better option than buying. However, if you have the need for them day in and day out, look for the brand that offers durability with functionality. If the cutters are good only for few months, buying them  ̶ no matter how cheap they are  ̶ doesn’t make sense. Better opt for durable ones even if they are bit on the expensive side. At least, it will save you the trouble of poor performance and the task of buying repeatedly.
  • Size and number of sheets: Small trimmers are good for cutting one or two paper sheets at a time. If you need to cut several sheets at a time, choose a bigger one. Also, consider the size of sheets you need to cut. If the sheets are thick, generally guillotine cutters are appropriate as they can cut up to a three-inch stack of papers.
  •  Automatic or manual: Manual cutters requires one or two pair of hands for cutting, while the automatic cutters are run by motors and they can adjust the materials themselves without the interference of human hands. If you are looking for cutting documents in large volume, it’s advisable to opt for the latter one as it will help you save cost of extra resources.
  • Portability: Large guillotine cutters can be heavy and immobile, taking up lot of space. So if you are planning to use a single cutter/trimmer at various locations, better opt for light cutters.

While purchasing a cutter, you may choose reliable brands such as MBM, Martin Yale, GBC, HSM, DocuGem, Fellowes, Premier, Swingline and Dahle.

Making a buying decision is always difficult, even when it comes to office equipments and supplies. The buying decision for binding machines is no different. However, you can simplify the process by considering the various types of binding machines available in the market and comparing them with your requirements.

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Let’s have a look at various types of binding machines.

Comb binding machine

Comb binding machines, which are perfect for small and thin books, punch round holes on the left side of the pages, and those pages are held together by a comb. The comb opens and closes when the loose pages are to be inserted or removed. This method is considered to be the least flexible style of bookbinding due to the plastic spine that forms the back of the binding.

Coil machines

Coil machines are also known as spiral coil machines. Considered to be better than comb binding method, this machine punches holes to bind the pages with a continuous spiraling plastic coil. Usually, the coil is made from PVC. Highly flexible and durable, coil machines are ideal for binding notebooks and legal documents.

Wire binding machines

Like other binding machines, wire binding machines too punch the holes in the pages and then uses multiple wires to bind the pages. The machine will bend and close the wires together after the pages are holed and fed into the wire ring. This method of binding is usually used for large books or documents.

Thermal binding

Thermal binding is widely used for giving a professional look to documents such as manuscripts. Under this method, the edge of the pages is inserted into the pre-glued spine of the folder and then the spine is heated until the glue melts.

Tape machines

These machines use a strip of adhesive tape to bind the edge of the pages together. Simple and cost effective, this method gives a tidy, finished appearance to the loose documents.

Strip binding machines

As the name suggests, strip binding machines run binding strips through the punched holes of the paper. The machine then secures the strips with heat.

Saddle stitching

These machines are quite costly and complex, and hence, exclusively used by dedicated printing companies. Saddle stitching machines punch, wire and staple through the folded edges of pages.

Velobind binding

 Velobind binding machines are perfect for binding legal-sized documents out of the box. These binding machines come with different functionalities to bind books that are thick up to one inch.

To make a right buying decision, you can compare the functionalities of these machines with your requirements. For example, if you are looking for a machine to put together a magazine, consider saddle stitching magazines. However, if you are looking to put together thick manuscripts or books, look for thermal binding machines or coil binding machines.

Acedepot.com is a leading online retailer of new and factory refurbished office machines and supplies. At the store, you can find popular binding machine brands such as Fellowes, GBC, Martin Yale, DocuGem, Spiral Binding Corp., Quartet and Swingline. Just head to the store to find your binding machine.