1 How Unorganized Office Spaces Turn off Clients

Love it or hate it, but the fact is that clients dislike disorganized offices. In other words, out of whack offices with little or no filing system in place turn off clients. It simply says: You work in a clumsy environ and your attitude toward work may be equally or a lot clumsier.

So if you want impress your clients in the first instance itself, then besides the office décor and furniture, you need to invest a fair amount of money in spacious files and file cabinets as well. Systematic filing will not only help you and your employee’s access all the files quickly and timely, it also expedites work processes and in turn your delivery time as well.

The other important aspect to consider while maintaining files is the relevancy factor. It’s said that 75% of the papers filed never get referenced back again. So think about it? You can easily dumb all that irrelevant stuff, rather than stock them up in stacks and occupy unnecessary space in the file cabinets, and in all possibility, your mind space as well.

Also, a well planned filing system ensures that you store your documents category-wise. So as and when you need them, you just need to go category-wise to locate the required doc rather than going through all the files. This saves times, which can be better used for other crucial purposes.

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Even if your scale of operation is small, you need to have basic office supplies to run your business smoothly. Are you clueless about what you need and plan to learn along the way? If so, that’s a bad idea. A real bad one. Before you mess up your office, make a list of supplies that you could possible need. Go through the following items; you will probably need them.

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Furniture

Desk and chair is the first and foremost furniture you need. What kind of desk you need will depend on the type of work you do and how much time you spend doing it. If you are using a desktop computer or laptop, you need to consider that while choosing the style of the desk. Make sure that the chairs are ergonomically designed to offer comfort.

Next thing to consider is file cabinets and storage space. How many files would you have to store? Do you expect to have lot many physical documents? How sensitive those files and documents are? Keeping these aspects in focus, you will need to select the appropriate cabinet and safe/vaults.

Equipments

Yes, you can do most of your work from your smart phone. However, when you have to spend long hours doing that, it’s better to have a laptop or a desktop computer for that. Select the laptop/computer according to your business requirements. If you are into designing and graphics, you will need high end system. For simpler office processes, a regular one do nicely.

Generally, every business needs at least one printer. A smart decision here would be to buy a printer that comes with additional features to copy, scan and fax information. If you are dealing with sensitive information, consider a shredder.

Depending on the nature of your business, you may also need label makers, laminators, calculators and cash registers.

Apps and software

You can simplify your business operations through the use of various apps and software available free of cost in the market. Through these apps, you can track customer payments, client invoices, maintain a blog/website and much more.

Organization supplies

It’s always necessary to be organized to bolster performance and productivity. Keep staplers, binder clips and folders handy to file and organize important documents.

Having calender and planners can also help you manage your time efficiently. Sticky notes are always handy to keep track of your to-do tasks.

Desk supplies

Supplies such as pens, pencils, highlighters, paper clips, scissors and tape are basics. Without these things, smooth day-to-day office activities are next to impossible.

Paper

How can we talk about supplies without talking about papers? Be it  printouts or notepads, you will need paper. Estimate the number of printouts you need weekly and stock up accordingly. You also need to consider your employees requirement while taking an estimate.

Hanging supplies

Having a comfortable office environment is always good for productivity. You can make your office space more interesting by hanging signage, art and brainstorming notes on the wall. So stock pushpins and thumbtacks.