Why Should You Opt For Multi-Functional Printer

Why Should You Opt For Multi-Functional Printer

As a business, you are definitely going to need printer, fax, copier, scanner and lot more. Instead of having multiple devices for each of your needs, it’s better to have a single multi-functional device that can do everything you need. Are you still wondering why you should rather buy all-in-one printer? Then read on the following benefits:

  • Space saving: Multi-functional printers, also known as MFPs, are known are saving lot of physical space. As you get all the features of a printer, copier, fax machine and scanner, you don’t need to have multiple devices. Consequently, you only need to find space for a single device that’s compact yet efficient. Particularly, MFPs are great for offices that have limited physical infrastructure and require more desks.
  • Energy saving: All-in-one device requires only one energy cord to power up the entire device. So no more clutter of cables! What’s more, you can even save a small fortune by opting for MFPs that comes with energy-saving features.
  • Cost saving: Although the initial cost of MFPs are higher than single function printer, the former helps you save a lot in the long run. There are multiple reasons behind these savings. Firstly, you will be saving on electricity which you have otherwise spent in starting multiple devices. Secondly, you only need to maintain one device instead of multiple devices. Thirdly, you will be saving on productive time, which your employees would have otherwise spent on handling various devices.
  • User-friendly: Multi-functional printers come with range of sophisticated, user-friendly features to make their operation simple and easy. With the help of scanning feature of the MFPs, you can be creative for presentations and documents without going to the professionals. When you opt for high-end printing, you can do all your printing for marketing materials in-house. Also, you don’t have to switch on multiple devices for different tasks. Just power up one device and you are ready to do all the tasks single-handedly.
  • Wastage reduction: With effective MFPs, you don’t need to have different cartridges for multiple devices. A single cartridge will do it all for you. In simple terms, you will need only one set of supplies for all functions – including printing, coping, faxing and scanning. This will also reduce the amount of disposable or recyclable material resulting from leftover of supplies and packaging.

Are you looking for cost-effective and user-friendly multiple-functional printers? Visit Acedepot.com. The online store offers wide range of printers, including HP, Lexmark, Okidata, Brother USA, Canon, Samsung, Ricoh, Sindoh and more. If you have any confusion, just contact us. We are known for offering outstanding customer service.

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Why IT Service Costs Are Mostly Inaccurate

Why IT Service Costs Are Mostly Inaccurate

Every business needs to keep an eagle eye over their business, particularly when they are looking to expand rapidly. Every expense needs to be recorded scrupulously and every penny of the revenue accounted for. However, when it comes to expenses, most of the businesses fail to calculate IT service costs properly. There are several reasons behind the miscalculation. Let’s have a look at some of those.

1) Inaccurately recorded expenses: This is one of the most common mistakes. Let’s take an example of your company to understand this point. Your marketing team needs a laptop costing $1,000. The accounting team records this expense under the marketing department because the laptop is going to be used by them. The same way, accounting department needs a laptop, and again the expense is recorded under the accounting department. Consequently, even though IT hardware expense increased, the IT department isn’t responsible for this. Technically, this is misappropriation of operational costs. These costs belong to IT department because they are assets of IT department.

2) Recording all expenses: You have to record each and every expense, no matter how small it is. Usually every business has one or two major vendors who account for 75% of the expenses. So it’s a common mistake to focus on these vendors while ignoring the small vendors who account for 25% of the expenses. Once you track all the expenses, big and small alike, you will the actual expense of your organization. This will also help you for future budgeting.

3) Recognition of expenses: This problem arises specifically in small businesses who don’t have dedicated IT department. They usually have couple of employees who are proficient in maintaining various IT devices. But as they have different roles, their expense is not considered as IT expense. For example, your small business has no IT department but you have an employee drawing $50,000 a year who looks after printer and server, along with his/her main role as executive assistant to marketing manager. Now this employee spends 10% of his/her productive hours in maintaining IT infrastructure. So ideally, $5,000 of the salary should go under IT department but unfortunately, most of the companies fail to do so. Once you start recognizing the IT expenses correctly, you will get better vision of your business.

There are several benefits of recording your IT expenses correctly. Some of them are as follows:

  • Helps in proper allocation of budget
  • Facilitates accurate accounting of each department
  • Helps top management in making better operational decisions
  • Facilitates proper future planning

Do you have more questions? Do not hesitate to contact us. The online store offers wide range of printers, including HP, Lexmark, Okidata, Brother USA, Canon, Samsung, Ricoh, Sindoh and more. If you have any confusion, just contact us. We are known for offering outstanding customer service.

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How To Choose The Right Printer

How To Choose The Right PrinterWhether you have a home or a business, you need a printer. Period. However, what kind of printer you need depends on your requirements. When it comes to printers, you have two options: you can either go for single functionality printer or multi-functional printer. In today’s technologically advanced times, it definitely doesn’t make sense to have multiple devices for various functions when everything can be done through a single device – multi-functional printer.
You will find hundreds of multi-functional printer models in the market. These all-in-one printers can do everything – right from basic printing to scanning to copying to fax to much more. At the same time it doesn’t mean that every model is the right model for you. While making a purchase decision, you have to consider following elements:
Connectivity
If you are having a home office, you need to have connectivity via a USB port because that will make your work simple and easy. If you are looking for office use, choose a printer that connects with internet network. You can just connect the printer with the office network and it’s ready for use by everyone in the office.
PC-free use
You will find several printer models that offer PC-less features, which means you don’t need to connect the printer to the PC to avail functionalities such as print, copy and fax. If you are looking to reduce overheads and easier installation, opt for this type of printers.
Printing
This is the main deciding factor in your purchase. To select the perfect printer, you have to check for duty cycle, capacity, speed, quality, color output and costs and see if it fits with your requirements.

  • Duty cycle: Duty cycle is the maximum number of prints the printer can handle in a month. A basic no-frills consumer-grade printer can handle less than 2,000 prints per month, while low-end business printer will be around 10,000 prints per month. As you go for expensive model, this number moves up.
  • Capacity: The capacity of your printer is based on the cartridge or toner. Make sure the cartridge and toners are long lasting for lower operational costs.
  • Speed: Higher the speed, quicker the work will done. Otherwise, your employees will spend more time around the printer waiting for the printouts than being productive on their desks. The speed of the printer is measured in Prints Per Minute.
  • Quality: Most of the devices will produce satisfactory office documents for daily use. However, if you are in need of high-end printouts for your marketing material, you will need to go for higher models and expensive paper stock.
  • Color: Black and white printers are cheaper than the color version. If you are looking for a printer for accounting department, black and white printer will make more; while, your marketing department will definitely need high-end color printer that gives out beautiful prints.
  • Input/Output trays: These trays are for holding papers – blank and printed. If you are expecting high usage, then you should make sure that the model offers multiple 250 or 500 page input and output trays.

Duplex printing

Duplex printing is the ability to print on both the sides of the paper automatically. Although most of the users don’t consider this functionality much important, it’s anything but that – especially in the long run when the world is looking for green solutions. So better opt for duplex printing and save a small fortune in paper costs.

Scanning

You will find many printers offering scanning capabilities. If you are going to use printer just for office, a basic all-in-one printer sufficiently offers color 600 dpi resolution. Also, do consider the time required to complete A4 scan.

Copier

When you opt for copier functionality, you longer need to have another device as large as your printer sitting ideally on your desk. The copier can give color copies as well as black and white copies. You will also need to check Copies Per Minute to assess the speed of the printer.

Fax

If your business still uses fax, go for the model that offers fax functionality. The printer will use the printing functionality to receive faxes and the scanner to send faxes. If you have a model that offers Automatic document feeder along with fax, you will be able to send multiple pages at once.

Automatic document feeder

Automatic document feeder is connect to the scanner because it’s all about scanning documents in bulk. You just need to drop 20, 40 or more sheets depending on the model and it will be scanned automatically. If you have a requirement to scan small amount of documents automatically, you should look for this feature.

Displays and card readers

Display screens make the usage simple and easy, especially when they are offering PC-free use. With the help of display screen, you or your employees can easily interact with the printer and get the work done in half the time.
If you want to check out features of each model, visit Acedepot.com. The online store offers wide range of printers, including HP, Lexmark, Okidata, Brother USA, Canon, Samsung, RicohSindoh and more. If you have any confusion, just contact us. We are known for offering outstanding customer service.

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Do You Have Ruled-Based Printing?

Do You Have Ruled-Based Printing

Save your pennies and the pounds will take care of themselves, goes the old cliché. And the fact rings very true in the modern business world as well.

Not just rookies, even seasoned business owners take printing expenses with a pinch a salt. The result? Huge overhead expenses that taking a toll on their financial health.

Having said this, there are good number of businesses that keep a hawk eye on the printing expenses, let alone the overhead expenses. It includes company’s cell phone usage and long distance calls, to mail/freight/shipping charges and company expenses. All of these are continuously supervised and optimized for efficiency – nothing is left to chance.

So, if you aren’t tracking your office printing expenses, get going.  Following are some of the reasons why your printing expenses are going out of control.

Many Businesses Don’t Know Their Vendors – and it’s costing them

According to a study, most of the businesses are not even aware of the number of printers they own. Plus, what makes the situation even worse is that they do not even know the vendors from whom they have purchased these printers. The result? They fail to makes the most of the bulk discounts the vendors offer. And if you have different vendors, you are just adding to your woes. For different vendors means different contacts for servicing, shipping and invoicing. So you can imagine the expenses?
Printing Costs Ignored by Most Companies

If you are unaware of the printing expenses, how can you optimize its use? In fact, several businesses didn’t even know about the type or brand of the printer they were using. So you can easily guess that these business won’t be aware of the printers that offer maximum efficiency.
No Office Printing Rules

Businesses often fail to track printing costs on a weekly or monthly basis from department individuals. This can lead to expenses going over the roof – especially of color printing expenses. A single color print costs somewhere around $.07 to $.50 or even higher in the case of inkjets. Yet people give a darn to printing expenses.

If there are office printing rules, it allows you to have a handle over who is printing what, and how often.

So only by enforcing printing rules, you can make your company more efficient. For example, if there are large printing jobs you can easily route them to the most affordable print device, choose colors only for specific departments or employees, or even set money-saving defaults like automatic 2-sided Black & White printing of emails. In other words, rules-based printing is the best way to work smarter and more efficiently.

Acedepot offers quality premium from well-known brands such as Lexmark, HP, Okidata, Canon, Samsung, Ricoh, Brother USA, Canon, Avery, Panasonic, Xerox, Sharp, Adler Royal, IBM and many others.

Do you think your office could benefit from creating a rule-based printing environment? Let us known your views in the comment box.

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Free Online Calculators To Calculate Income

Calculate monthly and yearly incomes easily with free online calculators. Calculating deductions such as tax and other expenses is a cinch with these calculators. You may go wrong with your mental calculations sometimes, but at all times, the calculator will always give the right figures.

The best part is that the online paycheck calculators are available at free of cost, though, at some places registration is required. Some of the known paycheck calculators are 401k paycheck calculator, an hourly paycheck calculator, free paycheck calculator, and an online paycheck calculator.

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401k Paycheck Calculator

Huh!!! What is this 401K? Not just you, there are so many out there, who may be as clueless as you are in re 401k. But the fact of the matter is, this number appears in every paycheck along with another small number that gets deducted from employee salary. 401K is the revenue code, which is an indicator that employee has a retirement plan. Use 401k paycheck calculator to calculate your 401k contributions. This will help you ascertain what is left of your salary after the deductions have been made.

Hourly Paycheck Calculator

The calculator helps you calculate on hourly basis. Ideal for calculating income of Individual who work on hourly basis.

Net Paycheck Calculator

Employees, more often than not, are confused when they receive their paycheck in hand. Given that it shows the net amount, they fail to figure how the net amount has been derived. If you are one of them, use the online net paycheck calculator. There are many online alternatives available for this calculator. Opt for the one that’s easier to operate. The calculator helps you determine how much money you’d get at the end of the month.

To cut the chase, online paycheck calculators helps you fill the gap between expectations and reality in terms of net income. It makes you responsible and helps you spend your income wisely.

Acedepot offers an assortment of calculators by top-notch brands such as Sharp, Victor, Canon, Casio, Royal, Calculated Industries and many more. If you wish to know more about them check out Ace depot’s site right away.  

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3 Different Types of Printer Machines

Modern day printer machines have been remodeled in a radical way. They don’t just offer advanced copy services, but today they come integrated with other essential features like scanning and faxing documents as well, which makes it a multi-functional device. In fact, some printer machines are heavily loaded with multiple features that figuring them out one-by-one may take ages. However, such issues won’t bother you, if you are sure of your requirements, specifically in terms of type, budget, purpose, etc.3 types of printer

Printers come in 3 different shapes ─ analogue, color and digital.

Analogue Printer

If you are running office on tight budget, then Analogue printer is the right choice. This printer is affordably priced and is designed to offer basic photocopying services. Acedepot offers branded printer machines, which ensures that you get good quality copies.

Digital Printer

On the other hand, if you want more functionality within the limited budget, a digital printer will suit you best. The printer offer two or three features such as fax, print etc. In terms of price, it is slightly on the higher side of an analogue machine. Other features include: noiseless and higher print quality.

Color Printer

This is the best of all the printers. Why? Because it’s loaded with different functionalities, such as scanning, printing, faxing and photocopying. Ideally designed for large corporations. Color printers, though highly priced, are worth their price. However, color printers offering two-or-three function are available for reasonable prices.

Other than types of printers, you also need to take into account the size of the printer machine: as in whether the selected machine fits the designated place or not. Also, compare prices of different brands. Acedepot offers printers from top-notch brands like Canon, Brother, Lexmark, Okidata, HP, Samsung and more. And, in case, if you are not a heavy user, you can also opt for refurbished printers. These printers are economically priced and won’t put a strain on your pocket.

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How To Buy A Fax Machine?

Despite the rising usage of emails in the business world, the importance of fax machines haven’t diminished. Apart from being faster and cheaper than the regular mail, fax machines are a good way of sharing contracts, proofs, and other written documents.

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How does fax machine works?

A fax machines scans the document and converts those images into a series of light and dark dots. The pattern is then sent in an audio format via phone lines. The receiving phone line again converts the audio file into the documents and prints it in black and white copy. You can also opt for color faxing; however, it’s not so popular currently due to its unreliability and poor quality.

Types of fax machines

There are three types of fax machines and all of them offer clear printing on plain paper. Thermal transfer tax machines and inkjet fax machines are at a longer rung, making them suitable for home office use; while laser fax machines are heavy-weight champions, designed to withstand the daily stress of heavy business operations. Let’s look at each of them in detail.

  • Inkjet fax machines: Cheaper to operate and maintain, inkjet fax machines are ideal for businesses having the need of less than 30 faxes on daily basis.
  • Thermal transfer fax machines: These fax machines are fairly reliable and economical, making them ideal for home office use. However, the printing quality is mediocre and it does make a bit of noise while in operation.
  • Laser fax machines: Laser fax machines are perfect for heavy usage. These machines use toner to produce high-quality images at faster print speed. Although costlier than the other two, businesses prefer laser fax machine for its superior performance.

What to look for while buying fax machines?

Fax machines, like other electronic gadgets, come with several features. As not all features are required by every business, it’s better to evaluate your need and then select the model accordingly. Basically, you need to look at the following features to choose a right fax machine:

  • Sending speed: Although fax machines with higher sending machines are expensive, you can save a lot on phone charges. A good fax machine will transmit at a top speed of 36.6 kbps, while low-end model will have a speed of up to 14.4 kbps. Needless to say, the former will result in low phone charges.
  • Data compression protocols: Data compression protocols reduce the time it takes a fax machine to send a page by describing it with a minimum amount of data. All fax machines comes with a basic compression protocol called Modified Huffman; the advanced models have Modified Read or Modified Modified Read protocols to send documents as much as 25% faster. Also, few models use proprietary compression protocols to further enhance the speed of transmission. However, remember that these protocols will only work when sending to or from same-brand models.
  • Memory: Like emails, fax machines too can store incoming and outgoing pages internally. Generally, 512 KB of memory space can store up to 20 to 25 pages. If this isn’t sufficient, you can always use additional memory cards.

If you are looking for reliable fax machines, you can consider brands such as Brother, Ricoh, Okidata, Samsung, Canon, Panasonic and Sindoh. Before making any final buying decision, do not forget to match and study the models’ features with your requirements.

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How To Cut Printing Costs?

How To Cut Printing Costs

Printers are available at unbelievably low prices; however, the cartridges and toners aren’t. In fact, it’s quite common to find $100 printer that requires a set of $110 ink cartridges. Now imagine your yearly printing costs if your business requires you to print at least 20 pages on daily basis. You’d end up spending a small fortune just for printing requirements. If you are looking for ways to cut down on the printing costs, first of all you need to understand the types of cartridges available in the market.

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Original

The original cartridges are specifically produced by the manufacturer of the printer to offer top-notch printing quality. However, this quality comes with a hefty price. Most of the times, original cartridges are more expensive than the printer itself. More so, when the printers come with special electronic chips that signals the need for cartridge replacements when in fact 40% of the ink is left.

Compatible

A compatible cartridge is made by the third parties that are designed to work with the printers. As these cartridges aren’t made by the printer manufacturer, they are available at quite low prices. In most of the cases, it’s impossible to see the performance difference between the two.

Re-manufactured

Re-manufactured ink cartridges are those which are refilled after being cleaned thoroughly. Apart from being cost effective, these cartridges don’t harm the printers while giving good quality prints. However, some unscrupulous companies do not clean the cartridges properly before refilling them. So it’s advisable to buy them only from a company you trust.

Refilled

Certain cartridges can be refilled without being re-manufactured. For such cartridges, you just need to buy ink and refill it yourself. However, these cartridges may stop working if they are refilled several times without being cleaned properly. Also, uncleaned cartridges can damage printers.

Which cartridge to opt for?

To find a replacement of OEM cartridge, first of all you need to decide the printing quality you are looking for. If it’s just for internal communication between various departments of the business, a cheap cartridge offering low-quality printing is a good option. However, if the printed material is going to be sent out to clients, printing quality will also matter along with the price.

The next step is to try compatible, re-manufactured and refilled ink cartridges, and compare the final printed output with the desired goal. Usually, compatible and re-manufactured ink cartridges and toners work well without any issues.

If you are looking for a reliable supplier of compatible, re-manufactured and refilled ink cartridges, ribbons and toners, try Acedepot.com. The store specializes in offering new and factory refurbished supplies at fair prices. To name a few, the collection includes brands such as Brother, Cannon, Dell, Epson, HP, Lexmark and Pitney Bowes.

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How To Choose Right Calculator

Even though there are loads of calculators available in the computer and on the internet, the need for having a separate calculator doesn’t diminish. Whether you are a student or a retailer, a right calculator can go a long way to smoothen your life. Let’s see how many types of calculators are available in the market.

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Basic calculator

A basic calculator, also known as 4 function calculator, performs 4 basic mathematical function ̶ addition, subtraction, multiplication and division. The basic calculators also offer other functions such as percentage and square root. Designed for young students, the basic calculators come with large keys for easy use and sturdy design for durability.

Scientific calculator

Usually scientific calculators are used in higher mathematics classes and in fields such as science and engineering. There are various types of scientific calculators available with different function buttons and formats. The most common features are tangent, sine, and cosine keys, as well as hypotenuse, and parentheses keys.

Generally used by architects, designers, planners, and engineers, the buyer needs to make sure that the calculator has the exact function he/she is looking for. Also, these advanced calculators are bit pricey compared to basic calculators.

Graphing calculator

Graphing calculator is a type of scientific calculator which is used for plotting graphics, solving multiple equations, and working with variables. These calculators, which are usually programmable, offer highly advanced mathematical functions and usually they are the most expensive types.

Financial calculators

Financial calculators are widely used in finance industries such as banking and accounting. These calculators are also used by students studying in finance field. Usually financial calculators offers functions to make calculation of taxes, loan information and ROI simple and quick.

Printing calculators

As the name suggests, these calculators can print all the calculation you need for your records. Available across all calculator types, the printing calculators can print in black as well as in black and red. While buying these type of calculators, the buyer needs to consider the printing speed, the cost of replacement parts and the functionalities it brings on the table.

How to find the right one?

 As you can see there are various types of calculators available, it’s quite important to buy the right calculator as otherwise you might end up spending money needlessly or end up with a non-functional one. To choose the right calculator, first of all you need to zero in on the exact need. If you are a student, you need to consult with your school/teacher for the kind of functionalities you will need in the calculator. Also, it’s always a good idea to ask which models are allowed in the exams to make sure that you are buying the right type.

 The second factor to consider is the durability and the price of the calculators. If you are going to use the calculators for years, it’s always better to opt for reliable brand rather than an obscure brand or a generic one. Although the former ones are bit on the steep side, they are well worth the price when they offer reliable performance for years to come.

If you are looking to buy a calculator, head over to Acedepot.com. There you will find a wide range of calculators, including brands such as Sharp, Victor, Monroe, Canon, Casio and Royal.

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