Paper folders are always handy for any enterprise – including schools, print shops, quick-copy centers, banks and mail-houses – as they are great for folding pamphlets, statements, invoices and correspondence. Usually, paper folders can fold anywhere from 4,000 to 115,000 sheets per hour depending on the model of the machine. Different types of folders are available in the market for different types of jobs. While making a buying decision, you need to select the one that suits all your requirements. Although you can find both manual paper folders and automatic paper folders in the low price range, automatic paper folder takes the cake when it comes to the ease of use and maintenance.

 

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Let’s have a look at the benefits offered by automatic paper folder.

Automatic paper folders do not need more than a single employee working on them and so it helps in channelizing the workforce into other required areas efficiently.

  • The speed of folding papers is infinitely more than the manual paper folders or when done by hand.
  • Automatic paper folders help in reducing wide format printer operating costs as well as labor costs associated with storage and retrieval of wide format prints.
  • As automatic paper folders improve the operator’s functionality and efficiency, the productivity goes up along with the profitability.
  • It’s quite easy to integrate automatic paper folders with many wide format copier/printers, leading to seamless workflow integration and better productivity with reduced costs of operations.
  • When the documents are large, automatic paper folders can handle them with minimum number of folds to minimize packet thickness. The reduced folds, in turn, are beneficial in two ways: they allow better readability when the documents are unfolded and they allow more packets to be shipped per box or envelope.
  • Automatic paper folders are highly flexible as they can be adjusted to match any organization’s storage and distribution requirements.
  • Advanced automatic paper folders offer multiple functions such as binding, stapling and filing to allow wide format documents to be combined with other office-sized documents.
  • Although automatic paper folders are bit expensive initially, they continuously offer costs savings throughout their life in the form of reduced manpower required to fold papers and enhanced efficiency in the storage of physical documents.

Maintaining journal has always been encouraged since the time immemorial. Some people use it to note down their day’s activity, some to plan their schedules and some to preserve important information. However, more and more people are maintaining journals to inspire creativity and to come up with out-of-the-box ideas.

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Some of the most popular reasons to maintaining a journal are:

  • Record ideas: While we are brainstorming, many times we are bombarded with ideas but when we sit down to elaborate on a single idea, the rest will fly away. So better note down all the ideas in a journal or a notepad.
  • Development of ideas: Once you have noted all the ideas, you can revisit them and build on it. As the ideas grows, start noting down the points under them.
  • Creative thinking: Keeping a journal containing all your creative ideas will further tempt you to think about it. So keep on thinking out of the box and keep noting it down.
  • Personal and professional growth: Putting your personal thoughts on paper is a good way to get clarity in your emotions. Decision making becomes easy when priorities of life are set right. In the same manner, noting down your creative ideas about work can help you get noticed at work.
  • Enhances writing skills: Writing in journals and notepads is quite different than texting. Instead of using abbreviations, when you use proper words and grammar, you will be able to feel the improvement in your writing skills.

Do you wish to start maintaining a journal? If so, you will need to know what options are available to you when it comes to journals. Let’s look at the options.

  • Personal: You will need to keep this journal at home. For this, you can go for a simple one having lined pages with dates mentioned at the top.
  • Business: Always have this dairy handy at work. You can create specific sections in the journal according to the different projects that you handle or according to the different responsibilities you execute. For this, you can go for journals that come with pages divided into various sections.

Apart from the above journals, you can maintain journal for your diet, workout or any other thing that’s important to you. According to your needs, you need to pick and choose the journal that will work for you.

You can also visit Acedepot.com for outstanding quality of journals and notepads. The online store, which specializes in offering office equipments and supplies at reasonable prices, is highly recommended when it comes to quality products.

Despite the rising usage of emails in the business world, the importance of fax machines haven’t diminished. Apart from being faster and cheaper than the regular mail, fax machines are a good way of sharing contracts, proofs, and other written documents.

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How does fax machine works?

A fax machines scans the document and converts those images into a series of light and dark dots. The pattern is then sent in an audio format via phone lines. The receiving phone line again converts the audio file into the documents and prints it in black and white copy. You can also opt for color faxing; however, it’s not so popular currently due to its unreliability and poor quality.

Types of fax machines

There are three types of fax machines and all of them offer clear printing on plain paper. Thermal transfer tax machines and inkjet fax machines are at a longer rung, making them suitable for home office use; while laser fax machines are heavy-weight champions, designed to withstand the daily stress of heavy business operations. Let’s look at each of them in detail.

  • Inkjet fax machines: Cheaper to operate and maintain, inkjet fax machines are ideal for businesses having the need of less than 30 faxes on daily basis.
  • Thermal transfer fax machines: These fax machines are fairly reliable and economical, making them ideal for home office use. However, the printing quality is mediocre and it does make a bit of noise while in operation.
  • Laser fax machines: Laser fax machines are perfect for heavy usage. These machines use toner to produce high-quality images at faster print speed. Although costlier than the other two, businesses prefer laser fax machine for its superior performance.

What to look for while buying fax machines?

Fax machines, like other electronic gadgets, come with several features. As not all features are required by every business, it’s better to evaluate your need and then select the model accordingly. Basically, you need to look at the following features to choose a right fax machine:

  • Sending speed: Although fax machines with higher sending machines are expensive, you can save a lot on phone charges. A good fax machine will transmit at a top speed of 36.6 kbps, while low-end model will have a speed of up to 14.4 kbps. Needless to say, the former will result in low phone charges.
  • Data compression protocols: Data compression protocols reduce the time it takes a fax machine to send a page by describing it with a minimum amount of data. All fax machines comes with a basic compression protocol called Modified Huffman; the advanced models have Modified Read or Modified Modified Read protocols to send documents as much as 25% faster. Also, few models use proprietary compression protocols to further enhance the speed of transmission. However, remember that these protocols will only work when sending to or from same-brand models.
  • Memory: Like emails, fax machines too can store incoming and outgoing pages internally. Generally, 512 KB of memory space can store up to 20 to 25 pages. If this isn’t sufficient, you can always use additional memory cards.

If you are looking for reliable fax machines, you can consider brands such as Brother, Ricoh, Okidata, Samsung, Canon, Panasonic and Sindoh. Before making any final buying decision, do not forget to match and study the models’ features with your requirements.

Many times, a paper cutter is required in offices as well as classrooms to cut a large set of paper at once. Also known as paper trimmer, paper guillotine or a guillotine, the cutter is quite handy for cutting other materials such as foam board, cardboard, thin plastic and textiles. Due to the availability of several types of cutters, it becomes quite difficult to choose the right type.

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Before we embark on the process of choosing the right cutter, let’s understand the basic types of cutters.

  •  Guillotine paper cutter: This cutter features a large blade that can cut several sheets of paper simultaneously. They are also useful for cutting cardboard, textiles, and other materials. Available in different sizes, the guillotine cutter usually comes with a guide, a ruler, and a grid pattern for easy use.
  • Rotary cutter: Rotary paper cutters use a round cutting blade, which slides along a rail. Usually graphic designers or photographers prefer these cutters as they offer clean and accurate cut without any fuss. The rotary trimmers, which work well for paper, photographs, and other materials, feature blades that can cut in either direction. Due to its high popularity, electric rotary trimmers can be easily found in leading stationary or supplies store.

Once you understand the types of cutters you can have, the next question is which one is the best for you. While deciding upon the cutter, you need to consider:

  •  Purpose: Different materials require different types of cutters/trimmers. For foam board, different type of cutter is needed, while for cardboard, a different one. So the first factor to consider is the material for which you need the cutter. Once you know the purpose, you can narrow down on the type of cutter/trimmer.
  •  Frequency: How frequently would you need to use the cutter/trimmer? If the use is infrequent, borrowing or renting out cutters might be a better option than buying. However, if you have the need for them day in and day out, look for the brand that offers durability with functionality. If the cutters are good only for few months, buying them  ̶ no matter how cheap they are  ̶ doesn’t make sense. Better opt for durable ones even if they are bit on the expensive side. At least, it will save you the trouble of poor performance and the task of buying repeatedly.
  • Size and number of sheets: Small trimmers are good for cutting one or two paper sheets at a time. If you need to cut several sheets at a time, choose a bigger one. Also, consider the size of sheets you need to cut. If the sheets are thick, generally guillotine cutters are appropriate as they can cut up to a three-inch stack of papers.
  •  Automatic or manual: Manual cutters requires one or two pair of hands for cutting, while the automatic cutters are run by motors and they can adjust the materials themselves without the interference of human hands. If you are looking for cutting documents in large volume, it’s advisable to opt for the latter one as it will help you save cost of extra resources.
  • Portability: Large guillotine cutters can be heavy and immobile, taking up lot of space. So if you are planning to use a single cutter/trimmer at various locations, better opt for light cutters.

While purchasing a cutter, you may choose reliable brands such as MBM, Martin Yale, GBC, HSM, DocuGem, Fellowes, Premier, Swingline and Dahle.

Making a buying decision is always difficult, even when it comes to office equipments and supplies. The buying decision for binding machines is no different. However, you can simplify the process by considering the various types of binding machines available in the market and comparing them with your requirements.

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Let’s have a look at various types of binding machines.

Comb binding machine

Comb binding machines, which are perfect for small and thin books, punch round holes on the left side of the pages, and those pages are held together by a comb. The comb opens and closes when the loose pages are to be inserted or removed. This method is considered to be the least flexible style of bookbinding due to the plastic spine that forms the back of the binding.

Coil machines

Coil machines are also known as spiral coil machines. Considered to be better than comb binding method, this machine punches holes to bind the pages with a continuous spiraling plastic coil. Usually, the coil is made from PVC. Highly flexible and durable, coil machines are ideal for binding notebooks and legal documents.

Wire binding machines

Like other binding machines, wire binding machines too punch the holes in the pages and then uses multiple wires to bind the pages. The machine will bend and close the wires together after the pages are holed and fed into the wire ring. This method of binding is usually used for large books or documents.

Thermal binding

Thermal binding is widely used for giving a professional look to documents such as manuscripts. Under this method, the edge of the pages is inserted into the pre-glued spine of the folder and then the spine is heated until the glue melts.

Tape machines

These machines use a strip of adhesive tape to bind the edge of the pages together. Simple and cost effective, this method gives a tidy, finished appearance to the loose documents.

Strip binding machines

As the name suggests, strip binding machines run binding strips through the punched holes of the paper. The machine then secures the strips with heat.

Saddle stitching

These machines are quite costly and complex, and hence, exclusively used by dedicated printing companies. Saddle stitching machines punch, wire and staple through the folded edges of pages.

Velobind binding

 Velobind binding machines are perfect for binding legal-sized documents out of the box. These binding machines come with different functionalities to bind books that are thick up to one inch.

To make a right buying decision, you can compare the functionalities of these machines with your requirements. For example, if you are looking for a machine to put together a magazine, consider saddle stitching magazines. However, if you are looking to put together thick manuscripts or books, look for thermal binding machines or coil binding machines.

Acedepot.com is a leading online retailer of new and factory refurbished office machines and supplies. At the store, you can find popular binding machine brands such as Fellowes, GBC, Martin Yale, DocuGem, Spiral Binding Corp., Quartet and Swingline. Just head to the store to find your binding machine.

How To Cut Printing Costs

Printers are available at unbelievably low prices; however, the cartridges and toners aren’t. In fact, it’s quite common to find $100 printer that requires a set of $110 ink cartridges. Now imagine your yearly printing costs if your business requires you to print at least 20 pages on daily basis. You’d end up spending a small fortune just for printing requirements. If you are looking for ways to cut down on the printing costs, first of all you need to understand the types of cartridges available in the market.

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Original

The original cartridges are specifically produced by the manufacturer of the printer to offer top-notch printing quality. However, this quality comes with a hefty price. Most of the times, original cartridges are more expensive than the printer itself. More so, when the printers come with special electronic chips that signals the need for cartridge replacements when in fact 40% of the ink is left.

Compatible

A compatible cartridge is made by the third parties that are designed to work with the printers. As these cartridges aren’t made by the printer manufacturer, they are available at quite low prices. In most of the cases, it’s impossible to see the performance difference between the two.

Re-manufactured

Re-manufactured ink cartridges are those which are refilled after being cleaned thoroughly. Apart from being cost effective, these cartridges don’t harm the printers while giving good quality prints. However, some unscrupulous companies do not clean the cartridges properly before refilling them. So it’s advisable to buy them only from a company you trust.

Refilled

Certain cartridges can be refilled without being re-manufactured. For such cartridges, you just need to buy ink and refill it yourself. However, these cartridges may stop working if they are refilled several times without being cleaned properly. Also, uncleaned cartridges can damage printers.

Which cartridge to opt for?

To find a replacement of OEM cartridge, first of all you need to decide the printing quality you are looking for. If it’s just for internal communication between various departments of the business, a cheap cartridge offering low-quality printing is a good option. However, if the printed material is going to be sent out to clients, printing quality will also matter along with the price.

The next step is to try compatible, re-manufactured and refilled ink cartridges, and compare the final printed output with the desired goal. Usually, compatible and re-manufactured ink cartridges and toners work well without any issues.

If you are looking for a reliable supplier of compatible, re-manufactured and refilled ink cartridges, ribbons and toners, try Acedepot.com. The store specializes in offering new and factory refurbished supplies at fair prices. To name a few, the collection includes brands such as Brother, Cannon, Dell, Epson, HP, Lexmark and Pitney Bowes.

Even though there are loads of calculators available in the computer and on the internet, the need for having a separate calculator doesn’t diminish. Whether you are a student or a retailer, a right calculator can go a long way to smoothen your life. Let’s see how many types of calculators are available in the market.

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Basic calculator

A basic calculator, also known as 4 function calculator, performs 4 basic mathematical function ̶ addition, subtraction, multiplication and division. The basic calculators also offer other functions such as percentage and square root. Designed for young students, the basic calculators come with large keys for easy use and sturdy design for durability.

Scientific calculator

Usually scientific calculators are used in higher mathematics classes and in fields such as science and engineering. There are various types of scientific calculators available with different function buttons and formats. The most common features are tangent, sine, and cosine keys, as well as hypotenuse, and parentheses keys.

Generally used by architects, designers, planners, and engineers, the buyer needs to make sure that the calculator has the exact function he/she is looking for. Also, these advanced calculators are bit pricey compared to basic calculators.

Graphing calculator

Graphing calculator is a type of scientific calculator which is used for plotting graphics, solving multiple equations, and working with variables. These calculators, which are usually programmable, offer highly advanced mathematical functions and usually they are the most expensive types.

Financial calculators

Financial calculators are widely used in finance industries such as banking and accounting. These calculators are also used by students studying in finance field. Usually financial calculators offers functions to make calculation of taxes, loan information and ROI simple and quick.

Printing calculators

As the name suggests, these calculators can print all the calculation you need for your records. Available across all calculator types, the printing calculators can print in black as well as in black and red. While buying these type of calculators, the buyer needs to consider the printing speed, the cost of replacement parts and the functionalities it brings on the table.

How to find the right one?

 As you can see there are various types of calculators available, it’s quite important to buy the right calculator as otherwise you might end up spending money needlessly or end up with a non-functional one. To choose the right calculator, first of all you need to zero in on the exact need. If you are a student, you need to consult with your school/teacher for the kind of functionalities you will need in the calculator. Also, it’s always a good idea to ask which models are allowed in the exams to make sure that you are buying the right type.

 The second factor to consider is the durability and the price of the calculators. If you are going to use the calculators for years, it’s always better to opt for reliable brand rather than an obscure brand or a generic one. Although the former ones are bit on the steep side, they are well worth the price when they offer reliable performance for years to come.

If you are looking to buy a calculator, head over to Acedepot.com. There you will find a wide range of calculators, including brands such as Sharp, Victor, Monroe, Canon, Casio and Royal.

Even if your scale of operation is small, you need to have basic office supplies to run your business smoothly. Are you clueless about what you need and plan to learn along the way? If so, that’s a bad idea. A real bad one. Before you mess up your office, make a list of supplies that you could possible need. Go through the following items; you will probably need them.

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Furniture

Desk and chair is the first and foremost furniture you need. What kind of desk you need will depend on the type of work you do and how much time you spend doing it. If you are using a desktop computer or laptop, you need to consider that while choosing the style of the desk. Make sure that the chairs are ergonomically designed to offer comfort.

Next thing to consider is file cabinets and storage space. How many files would you have to store? Do you expect to have lot many physical documents? How sensitive those files and documents are? Keeping these aspects in focus, you will need to select the appropriate cabinet and safe/vaults.

Equipments

Yes, you can do most of your work from your smart phone. However, when you have to spend long hours doing that, it’s better to have a laptop or a desktop computer for that. Select the laptop/computer according to your business requirements. If you are into designing and graphics, you will need high end system. For simpler office processes, a regular one do nicely.

Generally, every business needs at least one printer. A smart decision here would be to buy a printer that comes with additional features to copy, scan and fax information. If you are dealing with sensitive information, consider a shredder.

Depending on the nature of your business, you may also need label makers, laminators, calculators and cash registers.

Apps and software

You can simplify your business operations through the use of various apps and software available free of cost in the market. Through these apps, you can track customer payments, client invoices, maintain a blog/website and much more.

Organization supplies

It’s always necessary to be organized to bolster performance and productivity. Keep staplers, binder clips and folders handy to file and organize important documents.

Having calender and planners can also help you manage your time efficiently. Sticky notes are always handy to keep track of your to-do tasks.

Desk supplies

Supplies such as pens, pencils, highlighters, paper clips, scissors and tape are basics. Without these things, smooth day-to-day office activities are next to impossible.

Paper

How can we talk about supplies without talking about papers? Be it  printouts or notepads, you will need paper. Estimate the number of printouts you need weekly and stock up accordingly. You also need to consider your employees requirement while taking an estimate.

Hanging supplies

Having a comfortable office environment is always good for productivity. You can make your office space more interesting by hanging signage, art and brainstorming notes on the wall. So stock pushpins and thumbtacks.

When employees are working long hours at office, the importance of office chairs can’t be undermined. If the chairs aren’t comfortable, it can lead to several problems such as back pain, shoulder and elbow pains, and other body posture problems. For better productivity and healthy working environment, employers need to select chairs that are ergonomically designed as their curved designs offer strong lumbar support for the lower back.

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There are several types of ergonomically-designed chairs available in the market. To make the best choice, consider the following factors:

Swivel

Many times users prefer to stretch or stain in awkward position to reach another point in their cubicle instead of getting up from the chair, leading to muscle pulls and sprains. This can be avoided through the swivel feature, which will help the users reach various points around their desk or cubicle without the need to stretch or strain excessively.

Recline or tilt

The theory that one particular posture is good for every individual doesn’t hold true. Hence, the employees should be able to recline and tilt the chair according to their needs and requirements. When the chair is reclined to the proper angle, most of the body’s weight can be focused on the back of the chair, leading to healthy body posture.

Seat

Hard seats are nightmare. Apart from spoiling the body posture, they make employees uncomfortable enough to reduce their productivity. So the chairs should have good quality padding that isn’t too soft or too hard. Employers can consider chairs that come with recline option as they are quite relaxing and comfortable.

Also, the fabric of the seat should be breathable. Leather or vinyl seat covers are available but generally they have a higher price tag. Seats with breathable cotton fabrics are good and affordable.

Armrests

Armrests are quite critical for healthy body posture. With right design of armrests, problems such as repetitive strain injury can be avoided. Generally armrests should be adjustable to set them at a level that helps users to keep their shoulders relaxed while having elbows bent at 90-degree angle. Also, to avoid conditions such as carpal tunnel syndrome, users shouldn’t rest their forearms on the armrests while typing.

Height

Not every individual has the same height, and so the height of the chair needs to be adjustable. Ideally, the users should be able to adjust the height of the chairs from 16 to 21 inches from the ground, allowing them to keep their feet planted flat on the floor, thighs horizontal, and arms leveled with the surface of the desk.

Size of the seat

 Width and depth of the chair’s seat are also important. Usually, the chairs are 17 to 20 inches wide, and deep enough to allow the users to have their backs against the backrest with comfortable inches of space from the back of their knees to the seat of the chair.

Width of the backrest

The backrest of the chair should be between 12 and 19 inches in width. If you are purchasing it separately from the seat, look for the adjustable one in terms of height and angle.

At Acedepot, you can find all types of ergonomically-designed office chairs that are comfortable yet economical. The store offers brands such as Ace Series, Apollo, Aviator, Cruze, Ergohuman, Fuzion, Aire, Fabrx, Nefil and Bodyflex.

Currency counters are becoming more sophisticated, advanced and economical. Case in point, Cassida’s recent unveiling of the new, enhanced 5520 Professional Currency Counter. Touted as the must-have currency counter to streamline several cash handling duties, the new improved version comes with a feature called ValuCount ̶ which allows users to get a count of different denominations while keeping track of the total value of the bills in the machine’s stacker.

For easy cash handling and operations, the enhanced currency counter features a LCD screen to display bill counts as well as count values. This compact and portable counter can process up to 1,300 bills per minute.

Apart from serving as a bill counter, the 5520 Professional Currency Counter can also serve as a currency discriminator as it has the capacity to detect counterfeit and discrepancies through its ultraviolet and/or magnetic sensors. Whenever the couter identifies a counterfeit bill, it will stop the count to dispense the suspected bill into its stacker for removal. The user can see the reason the counterfeit bill was rejected on the LCD screen.

The infrared sensors of the counter spot bill discrepancies such as half, double and chain notes. As soon as the discrepancy is spotted, the counter will alert the user with an audible beep and an error message on the LCD screen.

Cassida also added a steel hopper to the currency counter to make it more durable and sturdy. And all these features and functionalities are available for under $200. Unbelievable, isn’t it?

The company has started shipping the upgraded version of the currency counter. Are you impressed by the new version? Do you wish to enhance your cash handing process? Order it now!

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