Today, printing is part and parcel of company expense. Getting up-close with this expense will reveal that majority of the printing budget is spent on buying ink cartridges and paper. And if manufacturers insist on buying branded ink cartridges to avoid problems, then the expenses may simply skyrocket.

No doubt there are cheaper versions available in the form of remanufactured, refilled, and discounted ink cartridges. But first thing that comes to mind while buying them are: Are these cheap alternatives good enough? Will they cause some sort of damage to your printer?

The answers to these questions can be found below. Listed here are a few affordable ink cartridge options, which would help you arrive at a proper decision.

Original or refilled

Original Ink Cartridges – These cartridges are made by the print manufacturers themselves. So, the quality of the cartridges will be too good to ignore. In fact, the manufacturers of printers are known to sell printers at lower cost, and make profits by selling branded cartridges that are highly priced. Though the cartridge will be useful for big print jobs, but eventually the cost will take a toll on your business.

Compatible Cartridges ─ As the name suggests these cartridges are compatible with different types of branded printers. The makers of these cartridges do not make printers, so they try to make profits from selling ink alone. Even then the cartridges are available at affordable rates in comparison to the original version. Best for big print jobs.

Re-manufactured Cartridges ─ Using recycled old used cartridges also helps keep the cost down. However, be careful while using these cartridges as some companies tend to get sloppy and get the ink mixed. These cartridges are not ideal for large print jobs but great for long time use.

Refilled Cartridges ─ In some ink cartridges, refilling is possible. You can refill them with kits from local office supplies store. These cartridges are known to bring costs down, however, reusing can lead to leaks, causing damage to the printers. These cartridges are not designed for large print jobs or long use.

So, all sorts of cartridges are good. But since original cartridges can make you go bankrupt, you could try out other alternatives such as compatible and re-manufactured cartridges. Now where do you find them? Check out Acedepot.com. The company offers a sizeable collection of cost-effective cartridges.

Despite the rising usage of emails in the business world, the importance of fax machines haven’t diminished. Apart from being faster and cheaper than the regular mail, fax machines are a good way of sharing contracts, proofs, and other written documents.

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How does fax machine works?

A fax machines scans the document and converts those images into a series of light and dark dots. The pattern is then sent in an audio format via phone lines. The receiving phone line again converts the audio file into the documents and prints it in black and white copy. You can also opt for color faxing; however, it’s not so popular currently due to its unreliability and poor quality.

Types of fax machines

There are three types of fax machines and all of them offer clear printing on plain paper. Thermal transfer tax machines and inkjet fax machines are at a longer rung, making them suitable for home office use; while laser fax machines are heavy-weight champions, designed to withstand the daily stress of heavy business operations. Let’s look at each of them in detail.

  • Inkjet fax machines: Cheaper to operate and maintain, inkjet fax machines are ideal for businesses having the need of less than 30 faxes on daily basis.
  • Thermal transfer fax machines: These fax machines are fairly reliable and economical, making them ideal for home office use. However, the printing quality is mediocre and it does make a bit of noise while in operation.
  • Laser fax machines: Laser fax machines are perfect for heavy usage. These machines use toner to produce high-quality images at faster print speed. Although costlier than the other two, businesses prefer laser fax machine for its superior performance.

What to look for while buying fax machines?

Fax machines, like other electronic gadgets, come with several features. As not all features are required by every business, it’s better to evaluate your need and then select the model accordingly. Basically, you need to look at the following features to choose a right fax machine:

  • Sending speed: Although fax machines with higher sending machines are expensive, you can save a lot on phone charges. A good fax machine will transmit at a top speed of 36.6 kbps, while low-end model will have a speed of up to 14.4 kbps. Needless to say, the former will result in low phone charges.
  • Data compression protocols: Data compression protocols reduce the time it takes a fax machine to send a page by describing it with a minimum amount of data. All fax machines comes with a basic compression protocol called Modified Huffman; the advanced models have Modified Read or Modified Modified Read protocols to send documents as much as 25% faster. Also, few models use proprietary compression protocols to further enhance the speed of transmission. However, remember that these protocols will only work when sending to or from same-brand models.
  • Memory: Like emails, fax machines too can store incoming and outgoing pages internally. Generally, 512 KB of memory space can store up to 20 to 25 pages. If this isn’t sufficient, you can always use additional memory cards.

If you are looking for reliable fax machines, you can consider brands such as Brother, Ricoh, Okidata, Samsung, Canon, Panasonic and Sindoh. Before making any final buying decision, do not forget to match and study the models’ features with your requirements.