Administrator

Is your office always messy, with paper and other documents lying helter-skelter? And, despite all your best efforts, you’ve failed to organize it? No, don’t give up.  Instead, buy few home office file cabinets to get your office organized in a jiffy.

File cabinets are basically meant to keep your office space organized and tip-top. It helps store important papers, documents, photographs, magazines and training materials in one single place for easy and immediate access.

Given its benefits, you’ll find a fleet of filing cabinets for homes, schools, dorm rooms and businesses of all sizes in the market.  Choose from lateral and vertical options that are available in wood and metal. Plus, there are flat file cabinets for extra-large items. You can even opt for fireproof models to protect your documents from heat and fire.

So, what type of filing cabinet are you looking for? Are you looking for the one that matches with your office furniture and storage space? Or the one that lasts long?

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Whatever the case maybe, your search begins here. 

Presenting few styles of file cabinets for your office:

 1] Metal cabinets

Metal cabinets are ideal for automotive and electrical industries. Made from premium grade basic materials, such cabinets are easy to clean, and complements modern day interiors. Moreover, it’s popular for its longevity and durability, and is available in both muted and vibrant colors.

2] Wood Cabinets

The wood cabinet are sturdy and long-lasting, and are available in variety of colors. Warm cherry wood color is popularly used in offices, while espresso-colored wood matches well with the modern theme.

3] Vertical Cabinet

The vertical cabinet are the most traditional of all cabinets. This tall and slender cabinet is used in different types of organizations, from auto repairs shops, to the dry cleaners to the library.  It comes with two-, three-, four-, and five-drawer models. The wood model of this cabinet comes in a variety of colors, such as cherry, espresso, maple or oak. Other options include cabinets with high-sided drawers that do not require hang rails, greener filing cabinets that are built per indoor air quality emission levels and many more.

4] Lateral file cabinets

If you wish to make the best use of office space, lateral file cabinets are the best. These cabinets are ideal for lawyers, accountants, human resources director and medical officers. Besides offering secure storage, it offers instant access to files of thousands of customers and employees. Plus, you can have a single or two-drawer facility for your office.

Whether you opt for metal, wood, lateral or vertical file cabinets, you will find them all at Acedepot.com. Acedepot offers all types of premium quality file cabinets from companies like Safco, Fellowes, MMF, MBM and more. The company offers filing accessories too, which can be of big help while filing.

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Creating counterfeit notes is a child’s play these days. Literally. Finding it too hard to believe? Check out today’s news report which says: five students from New Milford High School successfully create $1,000 in counterfeit $5 and $20 bills, using a home printer and a stack of coarse resume papers.

In fact, the notes were so brilliantly done that cashiers in the stores and bars were easily duped. And as the story goes, one counterfeit bill was used in school cafeteria and another was used to buy food at the Dunkin Donuts. The modus-operandi of these boys was simple. Visit stores and bars late in the night, and in the low light, pass on the fakes as real.

However, their happy hours didn’t last long as all of them got arrested pretty soon. But since these boys were minors, no serious charges would be leveled against them. But the fact of the matter is, how could a few school kids manage to fool so many grown-ups, so easily?

Now, don’t you think this situation could have been avoided, had the cashiers installed currency counting machines? These are not simple machines, given that they are equipped with sophisticated technology such as ultraviolet rays and magnetic detectors to detect counterfeit banknotes in a blink.

Wish to know more about them? Check out Acedepot.com. The company offers premium currency counting machines from brands such as Cassida, Ribao Technology, Magnif Coin Sorters, Semacon, Coin Mate, and Banlivo. Check out the features of the counters and compare it with your business needs to make an informed buying decision. The company also offers counterfeit currency detector pens.

Paper Cutters have become an indispensable tool for home and office use today. Why? Because it helps in quick paper cutting. Now you may say when scissors can be useful, why use a paper cutter? The answer is simple. Scissors at the most will help you cut a couple of papers. A paper cutter, on the other hand, has the capacity to cut 700 and more papers in one go. And, more importantly, it ensures that your paper gets straight, clean edges, which is nearly unattainable with manual scissors. Plus, it helps crop photo as well.

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However, having a paper cutter is not enough.  For optimum performance, they need to be kept in good condition because the blades become dull very easily. The five early warning signs of a dull knife include:

  • Rough or chipped cutting edge
  • Banging sound while cutting
  • Sticking together of cut materials
  • Cut edge ridged or turned down
  • Overcuts and undercuts

So, it’s recommended to change the blades every 40 hours of cutting, or after every 4,000 cuts.  It’s also beneficial to change the blade in advance, i.e. before it gets dull, so that it does not damage the materials or machine.

Other safety measures to keep your blade from becoming dull include:

Basic Lubrication: Keep changing oil on regular basis. This will keep the viscosity of the blade intact along with avoiding break downs.

Basic Cleanliness: Whatever the age of your machine be, may be 5 years or ten years old, ensure that you install it in a clean place. If there’s oil on the floor it may lead to operator injuries as well.  Also ensure that your machine is dirt-free.   

Basic Operator training: In the earlier times, operators considered machines as their babies. So, whenever things went wrong, they could correct it on immediate basis.  However, in modern times, operators are not that well-trained and they keep jumping from one machine to other. Consequently, they can hardly handle maintenance. So for proper maintenance, the operators need to undergo proper training to understand the nuances of the machines they are working on. 

Basic Cutting Techniques: The operators should use proper cutting techniques, depending on the paper size. In other words, if the paper is soft, more clamp pressure needs to be applied; if the paper is hard, less clamp pressure is required.

To cut the long story short, companies should focus on regular maintenance and devote more time toward operator training. Plus, they need to chart out plans to change blades regularly, depending on its usage.   Ace Depot sells premium paper cutters by companies such as MBM, Martin, Yale, GBC, HSM, Docugem, Fellowes, Swingline, and Dahle. The cutter comes with machine maintenance manual as well. So, do browse through it thoroughly to tackle breakdowns with effortless ease.

If you are looking to preserve documents, photos or scrapbook pages, it’s always a good idea to laminate them. Lamination even works great when you want to lend a professional look to banners, signs and much more. Usually when the need is negligible, getting the lamination work done from the third party makes sense. However, if you are running a business that frequently needs to laminate documents, buying a laminator will be more beneficial in the long run.

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Are you thinking what exactly do you stand to gain if you buy a laminator? Consider the following benefits:

  • For cold lamination, electricity is not required and it’s safe to use by children too
  • Operating cold lamination machines doesn’t require any training and it can be easily done by unskilled employees
  • Hot lamination machines are highly economical to use
  • When the printed materials are laminated, a professional look is added to it – especially when those materials are business documents
  • The color and contrast of the photos are enhanced through lamination
  • When the documents and photos are laminated, they are protected from wear and tear, fingerprints, smudges and abrasions
  • The longevity of the laminated documents such as menus is improved even when they are roughly handled by several people
  • The look and feel of laminated color pictures and images is better
  • When educational or promotional materials are laminated, they look new for several years
  • When you laminate artwork, the colors of the work will be protected for longer duration whether it’s indoors or outdoors
  • Laminated items are comparatively easy to handle and ship without worrying about them getting damaged
  • Laminated items are less impacted by adverse climate conditions
  • If you are planning to use inexpensive paper items or banners outdoors, it’s better to laminate them as they will be protected even under rainy, windy conditions
  • Laminated paper items can be used under water and in other unusual or difficult situations
  • You can give different looks to items through gloss, matte or satin laminator films
  • Laminated pictures and banners are easier to use on mounting boards for advertising purposes
  • Laminated items remain strong for long time
  • Laminated items have enough rigidity to stand free or be placed in a frame without the need of backing or reinforcement
  • Lamination process is quick and easy

Are you looking to buy laminators? Consider vising Acedepot.com. The online store offers wide range of brands, including Black & Decker, Royal Sovereign, GBC, Fellowes, 3M, Royal, DocuGem, Swingline, Scotch and many more.

7 Emailing Tips For Effective Communication

When it comes to formal communication, emailing is the preferred method of doing so. Consequently, we end up spending most of our office hours emailing back and forth to colleagues, superiors and clients. As corporate communication is quite different than our informal communication that we use while texting or on Facebook, we need to be very careful while composing those emails. Let’s discuss some tips to make sure that our emails are impeccably written to convey the exact meaning that we want to.

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  1. Proper grammar: It doesn’t matter if you don’t use proper grammar on Facebook or Twitter, or while texting. But while composing an email to your client or superior, you have to be perfect in your grammar, sentence formation and punctuation because that will reflect on your professionalism and attentiveness.
  2. Emailing from phone: Sometimes you just have to reply to an important email no matter where you are. If you are replying to such an important email from phone because you are commuting or are on lunch break, make sure to keep your communication to bare minimum. Composing perfect email replies on phone is quite a pain, and so it’s better to write long emails that require proper composition from the computer or laptop rather than from your mobile phone.
  3. Avoid passive aggression: Expressing the right emotions through work emails is not always possible. It might happen that the sender meant to say something else but ended up understanding something entirely different. When this happens, we get frustrated and want to reply in a passive aggressive manner to let the other person know what we actually think about their email. Control this impulse. Better fix a meeting with your colleague or manager for clear and meaningful conversation. It’s lot more beneficial than resorting to underhanded insults.
  4. Proper layout: Presentation of your email matters a lot because no one wants to read sloppily written message. Make sure you use the fonts that are easily legible, the color of the fonts aren’t obscure and the margins are properly set.
  5. Emails aren’t private: Work emails are the company’s property. They can be retrieved, examined or used in a court of law anytime. Also, when you are sending emails over the internet, they aren’t secure unless they are encrypted. Additionally, they can be forwarded to unintended audiences unwittingly. So it always pays to keep the communication professional and brief. Instead of sending out important facts and figures in the email, call a meeting and share those numbers.
  6. Proper subject: Always have a relevant subject line in the email. If the email is important, having “Hi” as a subject line will definitely undermine its significance. If you are sharing quarterly sales figures with your team, have “Quarterly Sales Report” or “Quarterly Performance Report” in the subject line.
  7. Junk emails and chain letters: Don’t ever forward chain emails or junk emails to anyone. If you know any of your work friends who would enjoy such emails, just sent those to them instead of spamming inbox of every one in your directory.

Our productivity is impacted by several factors, including office ergonomics. If you see your employees constantly stretch, yawn or rub their aching backs, it’s a sure sign that it’s high time to look for ergonomic furniture and technology for your office. Granted, it’d be costly to suddenly change all the furniture but you can consider ergonomic furniture while making a buying decision for a new chair or desk. You can also educate your employees about the correct body posture for minimum damage to the body.

Better Office Ergonomics For Better Productivity

  1. Chair: Chairs should be adjustable and have lumbar support. If the current chairs aren’t offering lumbar support, offer cushions to the employees to place them between the curve of their lower back and the back of the chair. Ask them to adjust the height of the chair so that their feet rest comfortably on the floor and their knees are about level with their hips.
  2. Key object positioning: Objects such as telephone, stapler or printed materials should be near employees on the desks so that they don’t have to stretch themselves excessively to reach them. If anything is place somewhat far to reach it while sitting down, ask them to stand up to get it.
  3. Mouse position: Mouse should be within easy reach along with the keyboard. Ask the employees to keep their wrist in a natural and comfortable position when they are using the mouse.
  4. Wrist rest: Always ask your employees to use wrist rest to minimize stress on their wrists. Educate them on how to type in ergonomic position, i.e., holding the hands and wrists above the wrist rest. During typing breaks, heels or palms of the hands should be rested on the wrist rest and not the wrists.
  5. Wrist positioning: When employees are typing, they should keep their wrists in a straight, natural position — not bent up, down or to either side.
  6. Headset: If your employees need to frequently talk on the phone and type or write at the same time, give them a headset. This will relieve them the stress of cradling the phone between their head and neck.
  7. Footrest: If the chairs are too high for certain of your employees to rest their feet flat on the floor, consider offering them a footrest. You can find several types of footrests in the market.
  8. Desk dimensions: Ideally the desk should be at least 19 inches (48 centimeters) deep, 30 inches (76 centimeters) wide and, depending on the height of the employees, up to 34 inches (86 centimeters) high. Never ever use space under the desk for storage. Keep it clear for the user’s legs, knees and thighs.
  9. Monitor height: Place the monitor directly in front of the employees. The distance between the employees and the screen should be about 18 to 28 inches. The top of the screen should be slightly below the eye level of the user. If glare from fluorescent lighting or sunlight is a problem, turn off some or all of the overhead lights or close the window shades. Place the monitors in such a way that the brightest light source is on the side.

At Acedepot.com, you will find a range of office chairs and equipment that are ergonomically designed to offer maximum comfort to the users. Check them today.

Talks about office supplies usually center around pen, printing papers, marker, glue and post-its. Staplers are usually the last thing on everybody’s mind, and most of the times, they are bought only when some documents need to be joined together.

In layman terms, a stapler is a mechanical device that joins sheets of paper or similar material by driving a thin metal staple through the sheets and folding the ends. Whether it’s a government office, an eatery, a business office or a home, staplers are always a necessity.

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Staplers, invented in the 18th century in France for King Louis XV, are a third-class lever. They are manufactured from metal as well as plastic.

Methods

There are five methods of stapling. Let’s have a look into them.

  • Permanent fastening: Under this method, items are bound together by driving the staple through the material and into an anvil – a small metal plate that bends the ends – usually inward. Most of the today’s staplers have a rotating or a sliding anvil to change between bending the staple ends inward for permanent stapling or outward for pinning.
  • Pinning: This method binds documents and other items temporarily. To pin the items, the anvil will slide or rotate so that the staple bends outwards instead of inwards. Some of the staplers pin materials together by bending one leg of the staple inwards and the other outwards. This kind of pining can be easily removed.
  • Tacking: This method attaches objects such as bulletin boards to surfaces. A tacking stapler will have a base that folds back out of the way so that the staples can be directly put into an object rather than fold against the anvil. A tacking device without base or anvil is called a staple gun.
  • Saddle staplers: These staplers are generally used for making booklets as they have an inverted “V”-shaped saddle for stapling pre-fold sheets.
  • Stapleless staplers: Invented in 1910, these staplers staple documents by punching out a small flap of paper and weaving it through a notch.

Types of staplers

There are basically two types of staplers: manual and electric. Most of the manual staplers are hand-held but models that are used while set on a desk or other surface are also available in the market. For electric ones, several types of designs and models are available. They are primarily designed to join large numbers of paper sheets together quickly and smoothly. Generally used for industrial purpose, some of the electric staplers can join up to 20 sheets at a time.

For a normal stapling job, a desktop version – manual or electrical – is a good option. These staplers will fasten from two to 15 pages without any problem. Apart from being inexpensive, refilling them is easy.

For office purpose, a plier stapler is a good option as it can be used with one hand, and can staple up to 50 sheets at a time. These staplers can staple heavy envelopes without any problem.

For stapling books, programs and menus, go for long arm staplers. Their extended arm can span the length of the pages up to twelve inches, and can staple as many as twenty-five sheets of paper at a time. They are good for projects that require center stapling.

But for heavier jobs, opting for industrial type staplers – manual or electrical – is better as they can staple as many as 50 to 100 sheets at once. When the stapling task is large and time consuming, electric industrial type staplers are ideal.

If you are thinking to buy staplers, visit Acedepot.com. There you will find brands such as Swingline, Carl, GBC, Martin Yale, Master and Stanley Bostitch that offer optimum performance.

The biggest expenditure for any business operation is the management of resources; and human resources being the largest resource that any enterprise can have, an accurate and reliable time and attendance system becomes a necessity. Several types of time and attendance systems are available, including manual and automated. Although manual time and attendance systems are bit inexpensive compared to automated systems, it’s always advisable to go for the latter. Read on to find out why.

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1. Reliable

A manual timekeeping system requires employees to report their worked hours at the end of the day, increasing the chances of inaccurate time tracking. Also, there are other problems related to manual system such as illegible handwriting that makes the determination of the actual hours worked difficult, and ethics problem that arises when employees record incorrect hours to hide their inefficiency.

Automated timekeeping systems, on the other hand, collect the necessary data electronically by requiring employees to punch in and out over a secure web server. As the data is collected in real time, the supervisors can also be alerted about early or late punches as they happen, helping them in efficient management of human resources.

2. Increased productivity 

In manual timekeeping process, the task of collecting time cards and re-entry of data into a payroll solution is tedious and laborious. In fact, it’s time consuming enough to take more than five hours of productive hours at the end of each pay period. With automated timekeeping system, these hours can be converted into productive hours. As the collected data is in electronic format, the transfer of data into payroll solution for payroll processing takes seconds.

3. Savings

An automated time and attendance system will help you save on your operational costs significantly by reducing human-generated payroll errors, eliminating time theft and overtime costs, and by increasing productive hours. Through an automated system, indirect cost savings related to workforce management can be achieved as detailed information about the time spent on various tasks will allow you to appropriately and proportionately allocate labor across your workforce.

With accurate timekeeping information at fingertips, it becomes easy to comply with various labor regulations. The compliance rules and regulations vary from state to state throughout the U.S.A. With the consistency in the timekeeping and the ability to quickly pull reports, the chances of being out of compliance becomes slim and very distant. This saves on penalty costs that you might have otherwise incurred due to noncompliance.

4. Streamlining operations

In manual process, human resource management needs to keep huge amount of paper-based employment and timesheet data for each employees. Also, massive amount of time is required to maintain these records. And the chances of inaccuracies and inefficiency in the process remains a distinct possibility. All these issues can be resolved with an automated timekeeping system’s employee self-service functionality, which can be found in most of the models.

5. Better company culture

When employees are aware of their performance, it empowers them to improve their performance – leading to positive impact on the company’s culture. As the engaged employees are enthusiastic, creative and optimistic, the company as a whole performs better.

The additional benefit of having a highly-valued company culture is the successful hiring and retaining of the best talent in the industry.

Paper folders are always handy for any enterprise – including schools, print shops, quick-copy centers, banks and mail-houses – as they are great for folding pamphlets, statements, invoices and correspondence. Usually, paper folders can fold anywhere from 4,000 to 115,000 sheets per hour depending on the model of the machine. Different types of folders are available in the market for different types of jobs. While making a buying decision, you need to select the one that suits all your requirements. Although you can find both manual paper folders and automatic paper folders in the low price range, automatic paper folder takes the cake when it comes to the ease of use and maintenance.

 

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Let’s have a look at the benefits offered by automatic paper folder.

Automatic paper folders do not need more than a single employee working on them and so it helps in channelizing the workforce into other required areas efficiently.

  • The speed of folding papers is infinitely more than the manual paper folders or when done by hand.
  • Automatic paper folders help in reducing wide format printer operating costs as well as labor costs associated with storage and retrieval of wide format prints.
  • As automatic paper folders improve the operator’s functionality and efficiency, the productivity goes up along with the profitability.
  • It’s quite easy to integrate automatic paper folders with many wide format copier/printers, leading to seamless workflow integration and better productivity with reduced costs of operations.
  • When the documents are large, automatic paper folders can handle them with minimum number of folds to minimize packet thickness. The reduced folds, in turn, are beneficial in two ways: they allow better readability when the documents are unfolded and they allow more packets to be shipped per box or envelope.
  • Automatic paper folders are highly flexible as they can be adjusted to match any organization’s storage and distribution requirements.
  • Advanced automatic paper folders offer multiple functions such as binding, stapling and filing to allow wide format documents to be combined with other office-sized documents.
  • Although automatic paper folders are bit expensive initially, they continuously offer costs savings throughout their life in the form of reduced manpower required to fold papers and enhanced efficiency in the storage of physical documents.

Maintaining journal has always been encouraged since the time immemorial. Some people use it to note down their day’s activity, some to plan their schedules and some to preserve important information. However, more and more people are maintaining journals to inspire creativity and to come up with out-of-the-box ideas.

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Some of the most popular reasons to maintaining a journal are:

  • Record ideas: While we are brainstorming, many times we are bombarded with ideas but when we sit down to elaborate on a single idea, the rest will fly away. So better note down all the ideas in a journal or a notepad.
  • Development of ideas: Once you have noted all the ideas, you can revisit them and build on it. As the ideas grows, start noting down the points under them.
  • Creative thinking: Keeping a journal containing all your creative ideas will further tempt you to think about it. So keep on thinking out of the box and keep noting it down.
  • Personal and professional growth: Putting your personal thoughts on paper is a good way to get clarity in your emotions. Decision making becomes easy when priorities of life are set right. In the same manner, noting down your creative ideas about work can help you get noticed at work.
  • Enhances writing skills: Writing in journals and notepads is quite different than texting. Instead of using abbreviations, when you use proper words and grammar, you will be able to feel the improvement in your writing skills.

Do you wish to start maintaining a journal? If so, you will need to know what options are available to you when it comes to journals. Let’s look at the options.

  • Personal: You will need to keep this journal at home. For this, you can go for a simple one having lined pages with dates mentioned at the top.
  • Business: Always have this dairy handy at work. You can create specific sections in the journal according to the different projects that you handle or according to the different responsibilities you execute. For this, you can go for journals that come with pages divided into various sections.

Apart from the above journals, you can maintain journal for your diet, workout or any other thing that’s important to you. According to your needs, you need to pick and choose the journal that will work for you.

You can also visit Acedepot.com for outstanding quality of journals and notepads. The online store, which specializes in offering office equipments and supplies at reasonable prices, is highly recommended when it comes to quality products.