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Many times, a paper cutter is required in offices as well as classrooms to cut a large set of paper at once. Also known as paper trimmer, paper guillotine or a guillotine, the cutter is quite handy for cutting other materials such as foam board, cardboard, thin plastic and textiles. Due to the availability of several types of cutters, it becomes quite difficult to choose the right type.

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Before we embark on the process of choosing the right cutter, let’s understand the basic types of cutters.

  •  Guillotine paper cutter: This cutter features a large blade that can cut several sheets of paper simultaneously. They are also useful for cutting cardboard, textiles, and other materials. Available in different sizes, the guillotine cutter usually comes with a guide, a ruler, and a grid pattern for easy use.
  • Rotary cutter: Rotary paper cutters use a round cutting blade, which slides along a rail. Usually graphic designers or photographers prefer these cutters as they offer clean and accurate cut without any fuss. The rotary trimmers, which work well for paper, photographs, and other materials, feature blades that can cut in either direction. Due to its high popularity, electric rotary trimmers can be easily found in leading stationary or supplies store.

Once you understand the types of cutters you can have, the next question is which one is the best for you. While deciding upon the cutter, you need to consider:

  •  Purpose: Different materials require different types of cutters/trimmers. For foam board, different type of cutter is needed, while for cardboard, a different one. So the first factor to consider is the material for which you need the cutter. Once you know the purpose, you can narrow down on the type of cutter/trimmer.
  •  Frequency: How frequently would you need to use the cutter/trimmer? If the use is infrequent, borrowing or renting out cutters might be a better option than buying. However, if you have the need for them day in and day out, look for the brand that offers durability with functionality. If the cutters are good only for few months, buying them  ̶ no matter how cheap they are  ̶ doesn’t make sense. Better opt for durable ones even if they are bit on the expensive side. At least, it will save you the trouble of poor performance and the task of buying repeatedly.
  • Size and number of sheets: Small trimmers are good for cutting one or two paper sheets at a time. If you need to cut several sheets at a time, choose a bigger one. Also, consider the size of sheets you need to cut. If the sheets are thick, generally guillotine cutters are appropriate as they can cut up to a three-inch stack of papers.
  •  Automatic or manual: Manual cutters requires one or two pair of hands for cutting, while the automatic cutters are run by motors and they can adjust the materials themselves without the interference of human hands. If you are looking for cutting documents in large volume, it’s advisable to opt for the latter one as it will help you save cost of extra resources.
  • Portability: Large guillotine cutters can be heavy and immobile, taking up lot of space. So if you are planning to use a single cutter/trimmer at various locations, better opt for light cutters.

While purchasing a cutter, you may choose reliable brands such as MBM, Martin Yale, GBC, HSM, DocuGem, Fellowes, Premier, Swingline and Dahle.

Making a buying decision is always difficult, even when it comes to office equipments and supplies. The buying decision for binding machines is no different. However, you can simplify the process by considering the various types of binding machines available in the market and comparing them with your requirements.

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Let’s have a look at various types of binding machines.

Comb binding machine

Comb binding machines, which are perfect for small and thin books, punch round holes on the left side of the pages, and those pages are held together by a comb. The comb opens and closes when the loose pages are to be inserted or removed. This method is considered to be the least flexible style of bookbinding due to the plastic spine that forms the back of the binding.

Coil machines

Coil machines are also known as spiral coil machines. Considered to be better than comb binding method, this machine punches holes to bind the pages with a continuous spiraling plastic coil. Usually, the coil is made from PVC. Highly flexible and durable, coil machines are ideal for binding notebooks and legal documents.

Wire binding machines

Like other binding machines, wire binding machines too punch the holes in the pages and then uses multiple wires to bind the pages. The machine will bend and close the wires together after the pages are holed and fed into the wire ring. This method of binding is usually used for large books or documents.

Thermal binding

Thermal binding is widely used for giving a professional look to documents such as manuscripts. Under this method, the edge of the pages is inserted into the pre-glued spine of the folder and then the spine is heated until the glue melts.

Tape machines

These machines use a strip of adhesive tape to bind the edge of the pages together. Simple and cost effective, this method gives a tidy, finished appearance to the loose documents.

Strip binding machines

As the name suggests, strip binding machines run binding strips through the punched holes of the paper. The machine then secures the strips with heat.

Saddle stitching

These machines are quite costly and complex, and hence, exclusively used by dedicated printing companies. Saddle stitching machines punch, wire and staple through the folded edges of pages.

Velobind binding

 Velobind binding machines are perfect for binding legal-sized documents out of the box. These binding machines come with different functionalities to bind books that are thick up to one inch.

To make a right buying decision, you can compare the functionalities of these machines with your requirements. For example, if you are looking for a machine to put together a magazine, consider saddle stitching magazines. However, if you are looking to put together thick manuscripts or books, look for thermal binding machines or coil binding machines.

Acedepot.com is a leading online retailer of new and factory refurbished office machines and supplies. At the store, you can find popular binding machine brands such as Fellowes, GBC, Martin Yale, DocuGem, Spiral Binding Corp., Quartet and Swingline. Just head to the store to find your binding machine.

How To Cut Printing Costs

Printers are available at unbelievably low prices; however, the cartridges and toners aren’t. In fact, it’s quite common to find $100 printer that requires a set of $110 ink cartridges. Now imagine your yearly printing costs if your business requires you to print at least 20 pages on daily basis. You’d end up spending a small fortune just for printing requirements. If you are looking for ways to cut down on the printing costs, first of all you need to understand the types of cartridges available in the market.

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Original

The original cartridges are specifically produced by the manufacturer of the printer to offer top-notch printing quality. However, this quality comes with a hefty price. Most of the times, original cartridges are more expensive than the printer itself. More so, when the printers come with special electronic chips that signals the need for cartridge replacements when in fact 40% of the ink is left.

Compatible

A compatible cartridge is made by the third parties that are designed to work with the printers. As these cartridges aren’t made by the printer manufacturer, they are available at quite low prices. In most of the cases, it’s impossible to see the performance difference between the two.

Re-manufactured

Re-manufactured ink cartridges are those which are refilled after being cleaned thoroughly. Apart from being cost effective, these cartridges don’t harm the printers while giving good quality prints. However, some unscrupulous companies do not clean the cartridges properly before refilling them. So it’s advisable to buy them only from a company you trust.

Refilled

Certain cartridges can be refilled without being re-manufactured. For such cartridges, you just need to buy ink and refill it yourself. However, these cartridges may stop working if they are refilled several times without being cleaned properly. Also, uncleaned cartridges can damage printers.

Which cartridge to opt for?

To find a replacement of OEM cartridge, first of all you need to decide the printing quality you are looking for. If it’s just for internal communication between various departments of the business, a cheap cartridge offering low-quality printing is a good option. However, if the printed material is going to be sent out to clients, printing quality will also matter along with the price.

The next step is to try compatible, re-manufactured and refilled ink cartridges, and compare the final printed output with the desired goal. Usually, compatible and re-manufactured ink cartridges and toners work well without any issues.

If you are looking for a reliable supplier of compatible, re-manufactured and refilled ink cartridges, ribbons and toners, try Acedepot.com. The store specializes in offering new and factory refurbished supplies at fair prices. To name a few, the collection includes brands such as Brother, Cannon, Dell, Epson, HP, Lexmark and Pitney Bowes.

Even though there are loads of calculators available in the computer and on the internet, the need for having a separate calculator doesn’t diminish. Whether you are a student or a retailer, a right calculator can go a long way to smoothen your life. Let’s see how many types of calculators are available in the market.

calculator

Basic calculator

A basic calculator, also known as 4 function calculator, performs 4 basic mathematical function ̶ addition, subtraction, multiplication and division. The basic calculators also offer other functions such as percentage and square root. Designed for young students, the basic calculators come with large keys for easy use and sturdy design for durability.

Scientific calculator

Usually scientific calculators are used in higher mathematics classes and in fields such as science and engineering. There are various types of scientific calculators available with different function buttons and formats. The most common features are tangent, sine, and cosine keys, as well as hypotenuse, and parentheses keys.

Generally used by architects, designers, planners, and engineers, the buyer needs to make sure that the calculator has the exact function he/she is looking for. Also, these advanced calculators are bit pricey compared to basic calculators.

Graphing calculator

Graphing calculator is a type of scientific calculator which is used for plotting graphics, solving multiple equations, and working with variables. These calculators, which are usually programmable, offer highly advanced mathematical functions and usually they are the most expensive types.

Financial calculators

Financial calculators are widely used in finance industries such as banking and accounting. These calculators are also used by students studying in finance field. Usually financial calculators offers functions to make calculation of taxes, loan information and ROI simple and quick.

Printing calculators

As the name suggests, these calculators can print all the calculation you need for your records. Available across all calculator types, the printing calculators can print in black as well as in black and red. While buying these type of calculators, the buyer needs to consider the printing speed, the cost of replacement parts and the functionalities it brings on the table.

How to find the right one?

 As you can see there are various types of calculators available, it’s quite important to buy the right calculator as otherwise you might end up spending money needlessly or end up with a non-functional one. To choose the right calculator, first of all you need to zero in on the exact need. If you are a student, you need to consult with your school/teacher for the kind of functionalities you will need in the calculator. Also, it’s always a good idea to ask which models are allowed in the exams to make sure that you are buying the right type.

 The second factor to consider is the durability and the price of the calculators. If you are going to use the calculators for years, it’s always better to opt for reliable brand rather than an obscure brand or a generic one. Although the former ones are bit on the steep side, they are well worth the price when they offer reliable performance for years to come.

If you are looking to buy a calculator, head over to Acedepot.com. There you will find a wide range of calculators, including brands such as Sharp, Victor, Monroe, Canon, Casio and Royal.

Even if your scale of operation is small, you need to have basic office supplies to run your business smoothly. Are you clueless about what you need and plan to learn along the way? If so, that’s a bad idea. A real bad one. Before you mess up your office, make a list of supplies that you could possible need. Go through the following items; you will probably need them.

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Furniture

Desk and chair is the first and foremost furniture you need. What kind of desk you need will depend on the type of work you do and how much time you spend doing it. If you are using a desktop computer or laptop, you need to consider that while choosing the style of the desk. Make sure that the chairs are ergonomically designed to offer comfort.

Next thing to consider is file cabinets and storage space. How many files would you have to store? Do you expect to have lot many physical documents? How sensitive those files and documents are? Keeping these aspects in focus, you will need to select the appropriate cabinet and safe/vaults.

Equipments

Yes, you can do most of your work from your smart phone. However, when you have to spend long hours doing that, it’s better to have a laptop or a desktop computer for that. Select the laptop/computer according to your business requirements. If you are into designing and graphics, you will need high end system. For simpler office processes, a regular one do nicely.

Generally, every business needs at least one printer. A smart decision here would be to buy a printer that comes with additional features to copy, scan and fax information. If you are dealing with sensitive information, consider a shredder.

Depending on the nature of your business, you may also need label makers, laminators, calculators and cash registers.

Apps and software

You can simplify your business operations through the use of various apps and software available free of cost in the market. Through these apps, you can track customer payments, client invoices, maintain a blog/website and much more.

Organization supplies

It’s always necessary to be organized to bolster performance and productivity. Keep staplers, binder clips and folders handy to file and organize important documents.

Having calender and planners can also help you manage your time efficiently. Sticky notes are always handy to keep track of your to-do tasks.

Desk supplies

Supplies such as pens, pencils, highlighters, paper clips, scissors and tape are basics. Without these things, smooth day-to-day office activities are next to impossible.

Paper

How can we talk about supplies without talking about papers? Be it  printouts or notepads, you will need paper. Estimate the number of printouts you need weekly and stock up accordingly. You also need to consider your employees requirement while taking an estimate.

Hanging supplies

Having a comfortable office environment is always good for productivity. You can make your office space more interesting by hanging signage, art and brainstorming notes on the wall. So stock pushpins and thumbtacks.

When employees are working long hours at office, the importance of office chairs can’t be undermined. If the chairs aren’t comfortable, it can lead to several problems such as back pain, shoulder and elbow pains, and other body posture problems. For better productivity and healthy working environment, employers need to select chairs that are ergonomically designed as their curved designs offer strong lumbar support for the lower back.

chair Blog

There are several types of ergonomically-designed chairs available in the market. To make the best choice, consider the following factors:

Swivel

Many times users prefer to stretch or stain in awkward position to reach another point in their cubicle instead of getting up from the chair, leading to muscle pulls and sprains. This can be avoided through the swivel feature, which will help the users reach various points around their desk or cubicle without the need to stretch or strain excessively.

Recline or tilt

The theory that one particular posture is good for every individual doesn’t hold true. Hence, the employees should be able to recline and tilt the chair according to their needs and requirements. When the chair is reclined to the proper angle, most of the body’s weight can be focused on the back of the chair, leading to healthy body posture.

Seat

Hard seats are nightmare. Apart from spoiling the body posture, they make employees uncomfortable enough to reduce their productivity. So the chairs should have good quality padding that isn’t too soft or too hard. Employers can consider chairs that come with recline option as they are quite relaxing and comfortable.

Also, the fabric of the seat should be breathable. Leather or vinyl seat covers are available but generally they have a higher price tag. Seats with breathable cotton fabrics are good and affordable.

Armrests

Armrests are quite critical for healthy body posture. With right design of armrests, problems such as repetitive strain injury can be avoided. Generally armrests should be adjustable to set them at a level that helps users to keep their shoulders relaxed while having elbows bent at 90-degree angle. Also, to avoid conditions such as carpal tunnel syndrome, users shouldn’t rest their forearms on the armrests while typing.

Height

Not every individual has the same height, and so the height of the chair needs to be adjustable. Ideally, the users should be able to adjust the height of the chairs from 16 to 21 inches from the ground, allowing them to keep their feet planted flat on the floor, thighs horizontal, and arms leveled with the surface of the desk.

Size of the seat

 Width and depth of the chair’s seat are also important. Usually, the chairs are 17 to 20 inches wide, and deep enough to allow the users to have their backs against the backrest with comfortable inches of space from the back of their knees to the seat of the chair.

Width of the backrest

The backrest of the chair should be between 12 and 19 inches in width. If you are purchasing it separately from the seat, look for the adjustable one in terms of height and angle.

At Acedepot, you can find all types of ergonomically-designed office chairs that are comfortable yet economical. The store offers brands such as Ace Series, Apollo, Aviator, Cruze, Ergohuman, Fuzion, Aire, Fabrx, Nefil and Bodyflex.

Currency counters are becoming more sophisticated, advanced and economical. Case in point, Cassida’s recent unveiling of the new, enhanced 5520 Professional Currency Counter. Touted as the must-have currency counter to streamline several cash handling duties, the new improved version comes with a feature called ValuCount ̶ which allows users to get a count of different denominations while keeping track of the total value of the bills in the machine’s stacker.

For easy cash handling and operations, the enhanced currency counter features a LCD screen to display bill counts as well as count values. This compact and portable counter can process up to 1,300 bills per minute.

Apart from serving as a bill counter, the 5520 Professional Currency Counter can also serve as a currency discriminator as it has the capacity to detect counterfeit and discrepancies through its ultraviolet and/or magnetic sensors. Whenever the couter identifies a counterfeit bill, it will stop the count to dispense the suspected bill into its stacker for removal. The user can see the reason the counterfeit bill was rejected on the LCD screen.

The infrared sensors of the counter spot bill discrepancies such as half, double and chain notes. As soon as the discrepancy is spotted, the counter will alert the user with an audible beep and an error message on the LCD screen.

Cassida also added a steel hopper to the currency counter to make it more durable and sturdy. And all these features and functionalities are available for under $200. Unbelievable, isn’t it?

The company has started shipping the upgraded version of the currency counter. Are you impressed by the new version? Do you wish to enhance your cash handing process? Order it now!

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Organization is the best path to efficiency, be it for home or office. Don’t you believe that? Well, just imagine finding a visiting card that you had placed on a desk that’s filled with stray, important papers. How much time will you take to find that card? Ages, won’t you? Or you could find it in a jiffy if all the papers are properly filed and stored at the appropriate place. Same goes for the kitchen. If the knives aren’t kept at the proper place, you will be all over the kitchen looking for it when the need arises. Hence the importance of organization can be never underestimated.

 

Label maker

The first step toward organization is having a proper labeling system in place. You can label addresses of your suppliers, files and folders, price tags, shipping tickets, and pretty much anything you want to. Labeling will help you keep all the things at the proper, designated place, as well as will make the task of locating things simple and quick.

You can label either through a label printer or through a label maker. Label printer, which is a computer printer that prints on self-adhesive label material, is not as popular as label maker, which is nothing but a label printer with a built-in keyboard and display for stand-alone use.

There are various types of label makers available in the market. You can choose the style of printing, fonts, size and many other features according to your requirements. While choosing the label maker, consider the following factors:

Features required: First you need to decide upon your requirements. The kind of fonts and text colors you require, the number of characters you need and so on.

Display and keyboard size: Label maker comes with a small screen which displays the text that you type. You need to check whether the size of the screen is comfortable enough for your eyes. Also, check whether the keyboard is appropriately sized according to your fingers.

Portable: Usually sophisticated label makers are quite heavy to carry around. Simpler the label maker, lighter to carry. So if portability of the maker is one of the key requirements, it will be better to opt for a simpler label maker.

Power source: Most of the label makers are battery operated. If you are going to use it extensively, look for the products that come with rechargeable battery packs or optional power cords.

Special features: If you are planning to use label maker for retail use, look for units that offer features such as barcodes, symbols or picture. You can also look for units that use magnetic ink so that the printed labels can be easily read by a scanner for inventory purposes.

Once your requirements are clear, you know what kind of label maker you are looking for.

At Acedepot, we offer a wide selection of label makers, ranging form simple ones that are suitable for home or small office, to highly sophisticated ones that can be used in giant warehouses. You can find brands such as DYMO, Brother, Memorex and Avery at the store.

Are Safes & Vaults Really Necessary

Of course they are if you wish to keep your cash, important documents, secret formulas and other sensitive information safe and secure. Although most of the businesses and homes have multiple safes and vaults, they are quite clueless when it comes to the proper selection of them. Consequently, they end up either spending too much of money unnecessarily or inadvertently keep themselves open to theft, burglary and fire damage. So let’s see how to select proper safes and vaults.

Safes and Vaults

Types of safes and vaults

Before we move further, first we need to understand the types of safes and vaults available in the market.

Burglar safes

These safes are specifically designed to provide protection against burglary and theft. As no safe is 100% burglar-proof if the burglar has the proper tools, skills and sufficient time, they are designed to prevent thefts by unskilled thieves and to delay skilled burglars.

There are basically two classification of safes: construction ratings and performance ratings.

Construction ratings rank safes according to their construction, i.e., the type of material used and the thickness of the body. Usually safes are rated B, C and B/C. The only problem with this classification process is that there’s no central body to keep check on the ratings; manufacturers can themselves claim the rating based on the process of construction.

Performance ratings rank safes according to the benchmark set by an independent testing laboratory. The benchmark includes criteria such type of burglary tools it can resist and the amount of time it can delay an attack. Document safes and data safes are fire-proof safes that are designed to maintain a set internal temperature.

Electronic Safes Locks

Electronic safes locks are designed using a programmable electronic circuit and mechanical controls. Compared to traditional mechanical safe lock, electronic safe lock is difficult to break in yet easy to use. These locks can be even be programmed to install audit trail, time-delay period and multiple combinations to open the lock.

Fire safes

As the name suggests, fire safes are designed to protect the contents against the damage from fire. Like burglar-proof safes, fire-proof safes aren’t 100% effective; they are designed to resist damage from certain type of fire for a certain period of time. Usually they are able to protect the contents until the fire department extinguishes the fire.

Fire-proof safes are rated according to the guidelines set by Underwriters Laboratories (UL). The UL guidelines include classification based on the type of assets it’s designed to store, the expected temperature of fire it can stand, and the time period for which it can protect the contents. The UL certified safes are of premium-quality, offering 100% outstanding performance. Although fire-proof safes come with high-security locks, usually they fail to resist burglary.

Room-sized fire-proof vaults

When businesses have to protect large volume of heat-sensitive materials, it makes more sense to use a modular room-sized vault rather than using multiple fire-proof safes. Usually, these vaults are used by giant corporations, government agencies and off-site storage service firms.

How to choose right safes and vaults for home and business?

Type of content: The first and foremost factor to consider is the type of asset you need to protect. If you are looking to protect jewelry, a jewelry safe or electronic safe would work best for you. If you are looking to protect huge volume of sensitive documents, may be you should consider fire-proof vaults.

Purpose of protection: Are you seeking protection against theft or fire? If it’s the former, you should consider burglary-proof safes; likewise for fire, select a fire-proof safe.

Value of assets: Of course trying to safe keep a million dollar necklace in a $500 safe/vault is a foolhardy thing to do. If the assets are expensive, it always pays to go for advanced safes/vaults. Also, advanced safes are costly.

Insurance company parameters: Many times insurers specify the method of protecting the insured assets. In this case, you will need to consult the insurance company to determine if the selected safe and vault falls under their approval.

Regulations: If you are a business and your industry has a set of regulations in place when it comes to safes and vaults, always compare the features of the products with the guidelines.

If these guidelines aren’t enough to help you choose the right safe/vault, do not hesitate to contact us. We are more than happy to help you. Our wide collection of safes and vaults includes popular brands such as Social Safe, First Alert, SentrySafe, Phoenix, Biometrx, Fireking Safes, MMF industries, DocuGem, Steel Master and many more.

In simple terms, currency counting machines are those machines that help you count money, both banknotes and coins. Whether a business is small, medium or large, currency counting machines are always a necessity. Apart from the regular retail stores, the currency counters can be used in vending machines to determine the amount of money deposited by customers. They can also be used with automated teller machines to allow customers to make cash deposits without envelopes as they can identify the inserted bank notes along with the number of notes inserted.

There are several benefits attached with currency counting machines; some of them are as follows:

Speed: No matter how fast we are, humans can never be faster than machines. The latest currency counting machines are capable of counting several bundles of banknotes in handful of minutes. Also, as the machines work quickly, your business operations won’t be impacted even if the employee manning the cash counter is slow.

Accuracy: To err is human. Machines, however, rarely err. It’s always easier to maintain accuracy in the processes completed by machines. Also, the performance of the currency counters are guaranteed by the manufacturers, and hence, you will end up with the value products every time.

Easy to detect counterfeit notes: No matter how much you train your employees for detecting fake notes, there’s always a chance of ending up with fake banknotes in the cash till. One of the ways to resolve this issue is to use currency counting machines. These machines are equipped with sophisticated technology such as ultraviolet rays and magnetic detectors to detect counterfeit banknotes in a blink.

Controls costs: Due to currency counting machines, you do not need extra employees to manage your cash till. Secondly, due to successful identification of counterfeit banknotes, the business loss arising out of fake notes can be controlled easily.

There are many types of currency counting machines available in the market, including mechanical and electronic. Broadly, the currency counting machines can be divided into banknote counters, coin sorter, and banknote and coin counters.

Earlier banknote counters could only provide a total count of the notes, but the newer ones can also identify the bank note denomination and offer total currency value of mixed banknotes.

Coin sorters are perfect for segregating the coins into separate bins for various denominations. These counters, however, are built for the specific currency as several countries use different currencies having similarly sized coins of different values.

Banknote and coin counters can process banknotes as well as coins simultaneously. Also, these counters are sophisticated enough that they can identify the denomination of the bank notes and coins as well as can count the exact quantity to offer the total value of the currencies.

The kind of machine you need will depend on the needs of your business. If you have relatively a smaller business operation, you should go for no-frills currency counting machine. However, if you are operating a huge business operation with heavy cash flow throughout the day, you should opt for the most sophisticated machines that come with anti-counterfeiting systems, ultraviolent reflection, infrared spectroscopy and magnetic detectors.

At Acedepot store, you can find any and all types of currency counting machines, including brands such as Accubanker, Cassida, Cashscan, Ribao Technology, Royal Sovereign, Magnif Coin Sorters, Semacon, Coin Mate, and Banlivo. Check out the features of the counters and compare it with your business needs to make an informed buying decision.